Category: audience

English Corner – Making Sure to Edit Your Presentations

“Getting peer edits or a peer review of the written part of the presentation will set you apart in a good way.”

Nothing takes away from a good presentation more than careless and recurring spelling and grammar errors that are noticeable to the audience. You could have an excellent looking PowerPoint with supporting details, crisp bullet points, and a stylish design, but if it is filled with English spelling and grammar errors, it will be a distraction from the overall presentation. As an English as a Second Language instructor, it is one of the first things I notice from a presentation, and it is an issue that I believe must be resolved before you present in front of an audience.

The presenter’s speaking ability, their cadence, tone, voice intonation, etc. are all key to having a good presentation but is not everything to its overall success. You have to remember the little details in a presentation and that includes making sure to edit and review your presentation as a non-native English speaker and learner. I am not singling out non-native English language learners alone because I have noticed grammar and spelling errors even from native English speakers due to being careless about it.

When you are learning English for professional purposes, it does no good for you to be careless about an important presentation. When you are just going through the motions of drafting up your presentation slides, it can be easy to just copy, paste, and hope that people understand your writing. People will not point these errors out to you after the presentation itself, but they will be taking note of the errors in the presentation, and it will be distracting them as they review what you presented on and how they feel about the subject matter itself.

In my view, it does show a lack of care and concern for your presentation when you don’t check for errors, review your spelling, or edit the grammar if necessary to make sure the written part of it is as good or if not to be better than what you verbally presented on. Depending on the type of professional English language presentation you are given, these kind of spelling, grammar, or written errors could hurt your ability to sell a product, to convince a business to partner with you, or to get the audience to agree with your thesis or your conclusion. When you put all your efforts into your 5-10-15 minute presentation in terms of your spoken English but neglect the hour or so needed to edit the PowerPoint slides for the visual aspect of it, the whole presentation will be setback as a result.

Do not let your presentation be derailed due to a few careless errors that could have been revised with just a few minutes of review and revisions. Your spoken part of the presentation is likely to be more intense, stressful, and time-consuming. However, it does not mean you should neglect the ability to write about what you’re presenting and to do so with as good of written English that you can muster. You are doing a disservice to your audience if you do not edit your written presentation whether they are notes, slides, or another form of written output that they will have to understand and digest.

If you are not comfortable with editing your presentation before you give it, be sure to check with your colleagues if they also know written English at the same level or higher than you, especially if they are advanced learners or it is their native language. Getting peer edits or a peer review of the written part of the presentation will set you apart in a good way. It shows that you care about all aspects of your presentation and are not self-conscious about your writing as a non-native English learner.

The peer editor will assist you immensely especially if you take the time to sit with them ahead of the presentation to review your errors, fix them together, and understand how you made them in the first place. The point of these professional presentations beyond just business or personal growth is to make you a better English speaker and writer. You can fix as many mistakes as necessary but if you are not learning from them for future presentations, you will continue to make them for future presentations much to your own professional detriment.

Getting your presentation reviewed by a peer or colleague you trust will help you immensely in various ways. It will help build your confidence, help you become a better writer by understanding the mistakes that were made, and even help you with networking purposes since you will be building a good relationship with your peer editor or reviewer in your field of study or work.

A presentation has two components usually: the written word and the spoken word. There may be an audio or a visual component but in professional English, the key parts that must be mastered in giving a presentation are to speak eloquently and with a concise and understandable tone, and for the written part, is to not make serious spelling, grammar, and other errors that are easily avoided with editing your presentations beforehand.

Please make sure to review and edit your written slides or notes before you present them to an audience in a professional or academic setting. If you need to get a peer to edit or review your written presentation, you should be doing that before you get on the stage or in front of the podium. You will become more respected and admired for your abilities to present in English as your 2nd or 3rd language when you put the necessary efforts in beforehand to master the art of speaking in front of an audience and having your written work presented without major errors or mistakes. The English language is not an easy language to master, especially when it comes to using it for professional purposes, but you will become that much more of an advanced learner if you are able to write and speak in front of an audience on a serious topic or subject matter so others in your professional field will appreciate and recognize your hard work and efforts.

Reading Between The Lines Is A Key Skill

“When you ‘read between the lines’, you understand better what someone means even when they may not be outright saying or expressing it.”

‘Reading Between the Lines’ is a popular expression or phrase that really holds a lot of weight to it when you think of the meaning. When you ‘read between the lines’, you understand better what someone means even when they may not be outright saying or expressing it. Beyond simply verbally conveying their thoughts or feelings, the key ability to perceive how someone really feels through other factors such as their tone, their body language, their interaction(s) with the environment around them, this can really make a difference in how well you read them and what they really mean.

Culturally, indirect speech, behavior, or communication is quite common and what is not said is as important or if not more so important than what is said. You can save yourself a lot of trouble in life by reading between the lines and inferring what is meant or indicated than what is vaguely said or stated to you directly. Maybe you will be able to grasp a basic idea of what someone means through their speech or their mannerisms, but you will often have to look at not just those factors but also the environment for which it was said, the context for which it was given, the body language of the person(s) involved, and the tone of voice that they used to convey the message.

Because of trying to protect sensitivities or not disrupt group harmony or not wanting to ‘rock the boat’, another similar expression, either professionally or personally, you will be asked to read between the lines of what is written and what is said throughout life. Knowing the difference and how to understand what is directly implied to you but indirectly stated will save you a lot of confusion, disappointment, and time above all else. I’ve written before about how important it is to mind your surroundings, and that ties into why it is key to notice the environment you’re in when the speech is given, or where the meeting happens.

Some factors that come into play when it comes to reading between the lines of a speech or a public discourse that is happening, the speaker(s) body language, tone, and whether they are really conveying their true feelings or beliefs in what they are saying. If they are masking what they truly believe or feel, you should be able to pick that up through steady practice. It is not just about the spoken word but also about the written word and this can be crucial when it comes to important legal, medical, or financial documents.

You should constantly be noting the who / when / where / what / why / how of the author and who is the audience they are addressing. It is also necessary to ask are they writing with a specific tone and do they have a personal bias or an agenda that shows through their written piece. It is much easier to read between the lines when you are with that person in the same room and they are speaking to you directly or indirectly in an audience because you can hear the tone, see the body language, and watch their emotional state. It is much harder yet no less important to be able to pick that up through writing whether it is a text message from a friend or a legal contract from a lawyer.

This kind of skill is not taught to many people, but it is a vital skill to have especially when you are trying to tell if someone is being truthful, if they have your best interests at heart, and if they really understand what you are telling them. If you are listening intently, absorbing what you are hearing or reading, and able to come to your own conclusions after putting some thought into it, you will be ahead of other people. Reading between the lines is a skill that takes not only additional concentration but patience as well. You should not be interrupting when you do this verbally, be distracted by another task or person to mix up your attention, really watching the person(s) talking and observing how they act in the environment they’re in, and most importantly, what is your relation to the person, how long have you known them for, and if you know anything about their background for which you can infer something about who they are.

It is easier to know someone’s true thoughts, feelings, or beliefs when you are giving them your undivided attention. You also have an advantage if you know a little bit about them beforehand, their background, what their personality is like, and what their point of view is likely to be based on all those factors. This kind of perspective can make a big difference especially professionally because you’ll know better of who you’re dealing with, where they’re coming from, and what they might be like when they meet and talk with you.

There are going to be crucial points in your life where you’ll need to read between the lines such as during an intense negotiation, dealing with business meetings, and just making sure in your day-to-day life that you’re not being taken advantage of. It can be hard to trust other people at times and you really must screen them hard to see if they are giving you the truth, embellishing a little bit, or outright lying. Being able to read between the lines will not only help with the major events in life but also in small day-to-day interactions as well. Most importantly, if you carry yourself well, give steady eye contact, listen without interrupting, speak clearly and in a steady tone, avoid distractions when you’re reading or listening, you will have a much easier time being able to read people.

You likely won’t be anywhere near 100% successful in thinking you know the person or people you’re reading in terms of body language, behavior, and their actions but you’ll be much better off than before if you at least try. Indirect communication can be a real pain to navigate but it is quite common in our culture and our society. To remedy that, make sure you do your best to read between the lines, make an assessment, and carry forward with the best intentions. I think it is quite likely you’ll be in a better position than you were before by adopting this skill and making it a priority in your life.