Cornell University

Camera: iPhone 8

Location: Cornell University; Ithaca, New York

Don’t Rest on Your Laurels

“One of my favorite expressions in the English language: “Don’t rest on your laurels” means to not be complacent with what you have done and to keep moving forward.”

Complacency is the killer of any sustained success. What you have done in the past is in the past. Unfortunately, you cannot rest on your laurels for very long. One of my favorite expressions in the English language: “Don’t rest on your laurels” means to not be complacent with what you have done and to keep moving forward. Success is only temporary and while it can be lasting, if you don’t sustain what you’ve done to accomplish more, you may find yourself back at square one. You can be satisfied with your achievements and recognize them, but it is not wise to continue relying upon them when you need to be aware of what you have to do in the present and in the future.

With the current pandemic not going away anytime soon, it can be difficult to resign yourself to going with the flow, staying housebound, and waiting for things to become somewhat normal again. However, it should not be used as an excuse for you to let yourself go mentally or physically. Even if the first half of the year was a total wash for you and you put your own goals on hold, you still have a good chunk of the second half to make progress in whatever you set your mind to. Even though you may not be able to have fun as much as you like, this is a great time to reassess what is truly important to you, who truly matters to you, and how you want to be into the future. We all have extra time to think now and while that may feel like an undue burden, there is an opportunity in there to seek out what you are hoping to accomplish and will keep moving you forward during this unprecedented and difficult time.

Not resting on your laurels may sound difficult right now but it may be the perfect chance for you to move forward, to accomplish personal tasks that you’ve been putting off, and to pick up learning something new that you’ve been meaning to but never had the time before quarantine began or before you were resigned to staying at home more than you would have liked.

Each person is going to have their own set of goals and hopes but the main thing to keep in mind is that you have at least one thing that you want to accomplish that you didn’t have time for before the pandemic hit. Use your extra time even if it is just an hour or so each day to work towards a personal goal. With just one hour, you can accomplish a lot over the next five months. I would recommend setting a mental goal to hit like practicing meditation each day for 10 to 15 minutes or doing daily language practice for a new language that you would like to learn. You should also have one physical goal in mind like doing 50 pushups each day or 20 sprints or just being able to get in a form of exercise when you are not working or studying.

You cannot have just good physical health but poor mental health or vice versa. You need to work on both forms of health as they complement each other quite a bit. I truly believe that if you are making progress in both forms of health than you will be better able to confront the challenges of your day and your week. With this extra time at home, you can hit on both your mental and physical health in ways that you might not even be aware of.

If the gym is closed, go ahead and use your workout equipment at home. There are dozens of videos on how to do these kinds of exercises without needing very fancy equipment. You can also likely find stretch bands, jump rope, barbells, dumbbells, pull-up bars online to help you create that good 30-minute workout that can hit on different parts of the body. If you don’t have an outdoor space, look to your nearest park or public outdoor area to do sprints, go for a walk, go for a jog, or even do Yoga if you so desire to get a workout in.

Daily exercise is not only good for your body but it’s good for your mind as well. I think the pandemic has personally shown me as well the importance of staying fit and healthy and how it can get neglected when you are running around all the time, commuting to school or to work, and not making enough time for yourself to take care of your body. Now, with a little extra time, hopefully, we can collectively prioritize our physical health even if it’s just a simple home workout of 30 minutes.

Challenging yourself mentally on at least a weekly basis but preferably daily means learning something new to keep your mind sharp. If you are looking for work or haven’t been to school in a while, online learning opportunities are abundant from Coursera to LinkedIn Learning to Duolingo, which can challenge you to learn new skills to not only help you with your mental dexterity but can help you find a job depending on the type of industry you’re focusing on. Online learning is often less expensive than traditional means of education and since you are likely spending a lot more time in your apartment or your house, giving yourself thirty minutes to an hour per day of self-study can help you learn new skills while we are all living in this age of pandemic.

Keeping both your mental health and your physical health in mind during this trying time is very important. Not resting on your laurels even when life is influx and so many things are uncertain is not an excuse for your letting your mental and physical abilities go to waste. You are not only keeping yourself sharp to face ongoing challenges but you’re also getting out of your own head and letting your worries fall away for a little while. Wear a mask, socially distance, and wash your hands are all necessary in this current time but what’s also not being said is make sure you are taking care of both your mental and physical health too.

Whether it is a walk in the park, learning a new skill, doing home workouts, improving your cooking, trying to keep your routine even when homeward bound is very key to coming out of this pandemic better and more resilient. It’s something I have to work on myself but it’s key to keeping up a positive and forward-looking spirit. If you have more free time on your hands, that’s natural right now. Don’t become a sloth though and look to just vegetate out in front of the television. You have to do your best to stay active, stay positive, and keep moving forward.

It can be easy to rest on your laurels when much of our lives have been upended but you have to keep making progress towards your goals in ways that are possible right now. Hopefully, you have had time to think about which goals you want to achieve in the past few months and how you want to make the most of these remaining months of 2020. It’s been a hard year for everyone around the world, but you can still make it a fulfilling one for your own development by focusing on what you can control and how you make the most of these remaining months too.

Stewart Park

Camera: iPhone 8

Location: Stewart Park near Cayuga Lake; Ithaca, New York

Book Recommendations – Volume XI

“There’s nothing better than sitting under your favorite tree in a backyard or out on the balcony with the sun in your face reading an engaging and enlightening book. As I have mentioned previously, Summer is the best season for reading and since a lot of other summer activities are postponed or cancelled, why not catch up on some reading?”

There’s nothing better than sitting under your favorite tree in a backyard or out on the balcony with the sun in your face reading an engaging and enlightening book. As I have mentioned previously, Summer is the best season for reading and since a lot of other summer activities are postponed or cancelled, why not catch up on some reading? Regardless if the book is fiction or non-fiction, spending a few hours each day reading a good book can make the time pass by quicker and get rid of any kind of twiddle-your-thumbs moments that can happen when you don’t have a movie, concert, or sporting event to distract you. While live events may be out of order this summer, your bookshelf is dying to have you open up a book, sit down on your favorite couch or chair, and let your mind wander to an imaginary or a real place to pass the time.

  1. The Back Channel: A Memoir of American Diplomacy and The Case for Its Renewal by William J. Burns

William J. Burns might be one of the best diplomats the United States has ever had. With over thirty years of experience and having served in two of the most important regions of the world, Mr. Burns’s story is an example of the good that diplomatic efforts can do in resolving conflicts, promoting peace, and ensuring cooperation among both allies and adversaries. He is one of only two career diplomats to have ever earned the title of ‘Deputy Secretary of State’ and he gave advice and counsel to five U.S. Presidents and ten Secretaries of State.

Mr. Burns’s storied career includes Ambassadorships to both Jordan and Russia and he held numerous Assistant Secretary positions within the State Department during his three-decade tenure. He was partly responsible for ceasefire agreements between the Israelis and the Palestinians, for helping to eliminate Libya’s nuclear weapons program, and for helping to reset U.S. relations with Russia in the early 2010s. He also shares insights in this book that were previously not publicly known involving his views on the Iraq War, the Civil War in Syria, and of the Russian aggression against Ukraine at the end of his tenure.

This 400+ page memoir is simply a must-read for anyone interested in how diplomacy works and how vital it is to maintain within a government’s foreign policy. In a time now where it has been underinvested and mismanaged, Burns’s book illuminates how big of a difference it can make and how one man’s impact can be felt throughout an entire foreign policy apparatus due to his vigorous study of culture, languages, and history in order for him to be taken seriously. The book is not only educational but is also gripping in terms of his recall of major events throughout his diplomatic career as well as the written cables that explain them. It is a real page turner and should be required reading for any student of international relations and who hopes to become a diplomat in their own future career.

2. On the Plain of Snakes: A Mexican Journey by Paul Theroux

Cooperation, friendship, and understanding is important among friends, but it is even more important among your neighbors. The US-Mexico relationship has been fraught with mistrust and tension especially during the years of the Trump administration. The best way to do away with stereotypes and misgivings about each other is to visit the lesser known places of a country and visit the non-touristy areas. Paul Theroux may be the best living American travel writer today.

From his experience as a Peace Corps volunteer in Malawi in the 1970s to his trek in the American Deep South, Paul Theroux has traveled around the world over five decades and counting. His latest novel about his travels in Mexico is a must-read for Americans and anyone else looking to understand Mexico from an outside lens. While not an exhaustive take on the complex country and its people, Theroux’s book, somewhat observant and otherwise felt like you’re in the middle of his travels is both illuminating and powerful.

Paul Theroux is really a true traveler and even though this is the first of his travel novels that I have read, this one felt very timely as it was released in 2019 during a time of souring relations between the two North American neighbors. Theroux spares no miles or kilometers in seeing all of Mexico that he can. From the desert Region of Sonora in the North to the Mexico mundo of Mexico City to the Southeast of the country where he visits the Zapatistas, this is an extremely educational look at modern Mexico.

Theroux’s book highlights the issues that Mexico is going through from immigration from the Northern Triangle to the ever-present threat of the drug cartels to the hopes of Mexico’s indigenous populations who believe that they have been left behind as other villages and towns hollowed out while the economic gains went elsewhere. It’s not just the issues that Theroux shines a lens on but also the beauty of the country’s culture and its warm people. As an elderly traveler, Theroux is treated with great respect and even reverence as ‘Don Pablo.’

He is welcomed as a guest, kept safe by complete strangers, and invited to interview Mexicans who normally would not talk to foreign travelers. Theroux travels all the way from Massachusetts across the border where few Americans are found to cross. He does so in his own car on his own dime and does not travel with any security or any kind of companionship. He learns Spanish and teaches writing to Mexican students. He is a refreshing kind of traveler, one who remembers to show people through a human lens and to not deal with harmful stereotypes.

Overall, ‘On the Plain of Snakes’ is an excellent travel novel for anyone interested in learning more about Mexico’s people, its culture, its struggles, and its hopes for a better future.

3. Rule Makers, Rule Breakers: How Tight and Loose Cultures Wire Our World by Michele J. Gelfand

This book has been my favorite one of 2020 and I only heard of it through a weekly David Brooks column in The New York Times Opinion section. The differences and similarities between cultures and societies is a topic that has fascinated me for years. As someone who has lived in both loose and tight countries as Mrs. Gelfand so brilliantly classifies, it is fascinating to see her extensive research come into fruition and how these loose and tight countries affect our outlook on everything from celebrations to driving to health care to tattoos.

Tight countries are cultures where norms are preserved and breaking them is frowned upon. Societal cohesion is encouraged and straying from norms is open to punishment. Loose countries are cultures where norms are often broken and breaking them usually comes with a shrug or a lack of care. Why do Germans always stop at a red light even when its 3 AM? Why do Brazilian clocks never run on time? Why do Japanese trains always run on time? Why do Singaporean laws ban gum from being chewed?

These tight and loose differences do not just extend to countries but also to states, cities, organizations, businesses and even within us. This book of ‘tight and loose’ norms highlights how we feel about any subject and how that is reflected in how we act with others. There is no right or wrong answer as to whether living in a tight culture is better or if living in a loose culture is better. Mrs. Gelfand excellently points out in each chapter how they both have their advantages and disadvantages depending upon the norm being considered.

Our upbringing, our environment, our country’s history, etc. all have effects on how ‘tight’ a culture is or how ‘loose’ a culture is. There can also be changes to a culture depending if there are big events like a terrorist attack, a pandemic, a natural disaster, etc. Cultures can tighten or loosen depending upon what is going on in the country and how people are being affected by these natural or manmade shifts to our lives.

Having seen both ‘tight cultures’ and ‘loose cultures’ up close and personal, this book has been a revelation to me in terms of explaining what I thought about only in my theories that I concocted after traveling from country to country but never really expressing it as well as she has in this great book. Mrs. Gelfand has done extensive research across many countries and continents to explain why some countries have more ‘rule makers’ and why other countries have ‘rule breakers.’ In order for our own cultures to shift from one spectrum to the other, we have to first understand why the country’s culture is the way it is and if it can shift, what benefits are there to tightening up or loosening up depending on what is going on in our lives and in our society at the time?

The Art of an Apology

“One thing I have noticed recently is that some people have a hard time giving a simple apology when they mess up, are rude to others, or don’t have the emotional intelligence to realize when they were in the wrong about something. Now, this is not a good habit to develop as an adult and one that makes you appear to be childish more so than any other negative trait that you could display.”

One thing I have noticed recently is that some people have a hard time giving a simple apology when they mess up, are rude to others, or don’t have the emotional intelligence to realize when they were in the wrong about something. Now, this is not a good habit to develop as an adult and one that makes you appear to be childish more so than any other negative trait that you could display. Learning how to apologize is done when we are children and our parents tell us to always ‘say sorry’ and to learn to be nice to others.

‘Sorry’ is one of the golden words we learn are key to our day-to-day lives. It doesn’t take much to do and will cost you nothing. The fact that many adults don’t know how to do this today in our society is a worrisome sign of how personal relations have decayed compared to previous times. Some people choose to dance around the offense and not acknowledge it while others refuse to take responsibility for their actions which leads to the person who was offended feeling aggrieved and holding a grudge against that person for longer than they should need to.

The old adage of ‘you forgive but you don’t forget’ is not a pretty one but if there is no apology from that person who committed the offense, the other person may learn to forgive them but they will not forget that there was no apology rendered from the other person. I do not endorse holding a long-lasting grudge against other people but being rude, saying bad things about others, and overall not being a respectful person will cause you to lose many different relationships with others. Most adults do not know want to associate with somebody who refuses to apologize or does not take responsibility for their actions.

I believe that with social media and how often we do not see the other person’s face and their body language that we feel comfortable getting away with rude behavior and it has led to that kind of behavior spilling over into real life interactions. A lack of an apology can be due to a person’s own narcissistic nature and to think that the rules like the ‘golden rule’ don’t apply to them and that they can ever do no wrong including causing harm or offense to other people.

The sign of a true mature adult is one who apologize and does so in a sincere manner. It is a heartfelt apology and is usually more than just a simple ‘sorry’ and then move on. If someone cannot even say ‘sorry’ or realize the hurt that they have caused, then they still have a lot of growing up to do and act more like a child or a teenager in an adult’s body than an adult themselves. The sad thing to see in society is when a 45 year old acts like a 15 year old or when a 75 year old acts like a 5 year old, which is often as the result of them not registering other people’s emotions or feelings, and thinking reflectively about their behavior, their tone of voice, and how their language was inappropriate.

The art of an apology is not as simple as it can be made out to be with just a quick ‘sorry’. Often in life, a simple ‘sorry’ does not cut it. I think it’s better to follow these steps to having a legitimate and heartfelt apology that will make the other person feel better and try to restart the relationship or improve it rather than letting it fester and causing the other person to dwell on your insult.

1. Acknowledge You Were Wrong

The first step for any good apology is to acknowledge to someone face-to-face if you can or over phone or email if you can’t see that person that you were wrong. Whether it was something you said or something you did or that you hurt their feelings, acknowledge the thing that caused the original offense, state how it wasn’t right for you to do that, and apologize in that way beyond a quick ‘sorry’. It’s as direct as “I was wrong to…”, “It was not right for me to…”, “You deserve an apology for…”

2. Remember the Incident and What You Took from It

When you acknowledge what you did and that it was wrong, it makes the other person feel like you remembered that it was not the right thing for them to do and that pain was caused. It also means remembering that certain feelings were hurt and that the other person realizes they could have done things different / not said anything at all / or watched what they have said better. Saying ‘sorry’ or apologizing without saying what the ‘sorry’ is for is not a good way to do an apology because you have to be specific regarding what the apology is for and what you did wrong if you caused offense.

3. Be Sincere and Don’t Rush It

How you say an apology is often more important than what you say in the apology. If you are rushing through it, only saying a one-word apology, and not even looking at the person or acknowledging their presence while saying it, then that is not a real apology. A real apology must be congruent with your body language and your eye contact and your tone of voice all on the same page together. You should give that person your full attention and not be checking your phone, reading your email, or have your attention generally elsewhere while doing the apology.

Also, not rushing it means it’s going to take more than a five second ‘sorry’ and move on, if you follow the previous two steps, a good apology will take as long as it needs to which could be anywhere from a minute to ten minutes depending upon what the other person has to say. Depending on the severity of the negative action, you want to give that person a chance to respond, to accept your apology, and to decide how your relationship with them is going to move forward. You cannot force an apology to move forward without the other person agreeing to it so make sure you are patient, forthcoming, and open to listening to what they have to say to you.

4. Be Open to a Change in the Relationship

Even with an apology, sometimes, that person is going to want to take a break from seeing you, hanging out with you, or being around. It can be hard to bring that relationship back to what it was when harsh words are exchanged or when negative actions happened between two people to cause the strife. You have to understand and accept what the other person does because they may not want to trust you again as much or recognize that you aren’t the person who they thought you were.

This may be a hard pill to swallow but you are likely going to have to spend some time away from that person, let them forgive you on their own timetable, and they will set the terms on if they see you again or not. It is possible they may never fully get over what you did and not want to be around you again at all. This is a harsh truth to face for most people but the least you can do is apologize and try to move on.

If that person chooses to accept your apology but not go out of their way to see you again then that is their right to do so and it is up to them how they want to conduct their interactions with you moving forward. As adults, people want to spend time with those people who treat them well, respect them, and are emotionally mature. If you can’t do that, it’s going to be tough to have friends or to be around other family members.

I write this article because too often today I have seen other adults refuse to apologize for being in the wrong and this can cascade throughout the rest of our society. There is a fundamental lack of accountability and also responsibility that starts with a failure to apologize sincerely. It takes real wisdom and maturity to apologize to someone, but it is necessary since we are all flawed and make mistakes.

A true adult owns up to these mistakes they made, apologizes for them to seek forgiveness, and accepts what the other person does in response without any future expectations on how the relationship can move forward. It begins with saying ‘you’re sorry’ but it does not end there and a good apology is more than saying ‘sorry.’ It means acknowledging what you did was wrong, being sincere about it, listening to the other person, and being open to a change in the relationship based on how they want to move forward with you in the future. That is the true art of an apology and one that I hope you will follow in your own life.

Museum of Tomorrow (Museo do Amanhã)

Camera: Samsung Galaxy J2 Core

Location: Museum of Tomorrow; Rio de Janeiro, Brazil

Cultural Spotlight – Brazilian Jiu Jitsu

“A growing and popular martial art can be found in Brazil known as Brazilian Jiu Jitsu. While Jiu Jitsu or Judo originated in Japan and was meant more for fighting and hand to hand combat, Brazilian Jiu Jitsu is more focused on using the skills of grappling and then submission in order to become victorious.”

You cannot fully enjoy a culture until you dabble in or learn about its martial arts if that culture has them available. From Karate in Japan to Kung Fu in China, most martial arts are thought to be of Asian origin but that is not always the case. A growing and popular martial art can be found in Brazil known as Brazilian Jiu Jitsu. While Jiu Jitsu or Judo originated in Japan and was meant more for fighting and hand to hand combat, Brazilian Jiu Jitsu is more focused on using the skills of grappling and then submission in order to become victorious.

Brazilian Jiu Jitsu has become more popular in recent years especially due to the corresponding growth of the Ultimate Fighting Championship (UFC) sport, which focuses on mixed martial arts training including BJJ as part of a fighter’s overall repertoire. Jiu Jitsu originated as a martial art in Japan and was firstly used by Japanese samurai warriors as a means of self-defense especially if they were unarmed and without any other way to fight.

While Japanese Jiu-Jitsu has morphed into the modern Judo sport, which emphasizes throws, takedowns, and joint locks, Brazilian Jiu Jitsu was founded as a martial art that is similar but focuses primarily on ground fighting including submission and stamina.

A student of the traditional form of Japanese Jiu Jitsu and a participant at the Kodokan, Mr. Mitsuo Maeda brought his training and his over twenty years of experience with him over the ocean to Brazil where he arrived in 1914 essentially founding the sport which became known as BJJ. Maeda had a lot of prowess in Judo actions like throws and takedowns, but his specialty was in ground fighting, which made it logical for him to want to help create a new form of the martial art.

History was made when Maeda met Gastao Gracie, a businessman, who encouraged his sons including Carlos and Helio to study Jiu Jitsu with Maeda as his students. Over time, the two brothers adapted the Judo style of jiu jitsu to their own liking including the ability to adapt the system of ground fighting known as ‘newaza’ to be more of its own kind of sport and that anybody of different size or strength could learn about. Instead of relying on pure strength like Judo, BJJ relies more on knowledge of the various moves you could make, anticipating your opponents’ actions, and using speed to gain an advantage over your opponent.

For many years, the Gracie family would create Brazilian jiu jitsu and establish this unique fighting style, which incorporated other elements of wrestling, judo, and jiu jitsu but is primarily focused on how to grapple and submit your opponent on the ground. Since the Gracie family were experts in the sport they help found, they rarely lost a match but ended up spreading the sport around Brazil and the rest of the Latin America throughout the latter half of the 20th century. Without their influence, their competitions, and their move creations, BJJ would not be as popular as it is today.

Rorion Gracie later came to the United States in the 1970s to spread the sport to America in the hopes that it could compete with boxing, karate, wrestling, and other forms of martial arts that had gained a hold in the popular culture. Rorian Gracie’s biggest move in terms of popularizing Brazilian Jiu Jitsu and helping to mainstream the sport was making it part of the skillset needed for the Ultimate Fighting Championship (UFC). Rorion co-founded the UFC along with Bob Meyrowitz and others which came about in November of 199

Rorion’s younger brother, Royce, was an instrumental part of showing how Brazilian Jiu Jitsu could be instrumental in helping a smaller or less big fighter win a match due to the leverage, technique, and thinking involved in making the right move at the right time. Royce Gracie is one of the greatest MMA fighters of all time and is in the UFC hall of time. His influence helped paved the way for the Brazilian form of Jiu Jitsu being integral to competing in mixed martial arts with its grappling, submission, and ground fighting techniques.

The Gracie’s have helped create many new BJJ fighters and MMA fighters in general. From Brazil to America to the rest of the world, BJJ is an extremely popular martial art whose origins in Rio de Janeiro by way of Japan have changed people’s lives for the better. Not only great for one’s sense of accomplishment, BJJ is great exercise and good for one’s mental health too. While not as physically punishing as boxing or wrestling, you have to be in great shape to win in a BJJ match and to do rolling (sparring, grappling) with another classmate in a class.

From podcast host Joe Rogan to TOOL musician Maynard James Keenan to the late, great Anthony Bourdain, Brazilian Jiu Jitsu counts millions of students from around the world who rank from white belt to black belt. GI or No GI, you don’t need to be a certain size or weight level to get started. You just simply need to be determined, practice at least a couple of times a week, and be willing to learn a lot in order to be successful in this particular martial art. Once I have the chance to do so, I would like to start training and getting involved in Brazilian Jiu Jitsu and I hope that you at home will consider giving it a chance as well. Good luck.

English Corner – Proper Email Etiquette

“In order to write good emails for your professional pursuits or for your career, you need to be able to understand the proper etiquette that comes with this kind of writing.”

Writing cohesive yet concise emails is a key professional trait to be successful at as part of your overall English writing skills. In order to write good emails for your professional pursuits or for your career, you need to be able to understand the proper etiquette that comes with this kind of writing. If you are able to master the etiquette of emails, you will be able to do a good job in working well with others, being cooperative, and being considered a team player.

Without proper etiquette, you are likely to not be taken seriously at your work and you may not be able to have others take the rest of your email as seriously as it should be. Once you have the etiquette down, the content of your email is likely to be read and taken into consideration for whichever subject you are addressing.

The Introduction: Email etiquette starts with the introduction of any email message so if you do not get it right from the beginning, the rest of the email will suffer. I believe it is important to remember that how you introduce your email depends on if you know the person or not. If you do not know the person, you should begin your email with the following: ‘To whom it may concern,’ ‘Dear Sir’ (for a man but without a known name), Dear Madam (for a woman without a name known). These three ways are both formal and proper in terms of addressing someone at work or for business if you do not know who they are.

However, if you do know the person, it is best to address the email as ‘Dear Mr. __________ / Dear Ms. __________’, their last name should always come after Mr. or Mrs. To indicate the formality of the email and the unknown status of the woman’s marital background, it is best to use Ms. or Miss for the woman’s last name rather than assuming that she is married right away.

Lastly, I would refrain of saying ‘hello’, ‘hello there’, ‘hi’ to start off the email if you do not know who it is you are emailing. It is best to instead go with good morning / good afternoon or even good evening depending upon the time of the day that you are emailing for your work. I would say that once you have exchanged an email or two, you can be more informal by starting off your email with Hello ________, Hi __________, or just ‘Dear _________’ as you had for the first email.

Continuing on with the introduction, the first paragraph should begin with Hello and then a few following options below depending upon your preference.

Hello, I hope that this email finds you well, I hope that you are doing well, I hope that you are having a good week, etc.

You can also say the purpose of your email in that first paragraph by stating your clear purpose up front by something like:

            I am emailing you today because _______________.

            The purpose of my email is to __________________.

            I am messaging you today in the hopes that _______.

            This email is to inform you that _________________.

These are all great ways to start off a formal email and to inform your reader quickly what you are messaging them about, and it should be done in the first sentence after your salutation at the beginning. I would keep the overall introduction just two or three sentences and state the main idea of your email quickly and succinctly. You want to make it easy for the professional person or the worker to know what it is you are messaging them about and how does it involve them, all in the introduction paragraph.

The Body Paragraph(s): There is not too much to keep in mind when it comes to formality in body paragraphs but make sure you use formal words like ‘please’, ‘thank you’, ‘if you could’, ‘it would be great if…’, ‘we would be appreciative of…’, etc. The main thing to keep in mind is that you are using sir or ma’am throughout the paragraph(s) and to add in a Mr. ______, Mrs. _________ every now and then. If you need to ask something or request a few items of need, always use ‘please’ and ‘thank you’ for any major thing that you are asking for business purposes.

In order to make the email a two-way exchange, relay what you are planning to do in response to make sure that the business relationship or the exchange of information goes smoothly. Beyond the purpose of the email outlined in the introduction, you should add the supplementary details beyond the ‘ask’ or the ‘request’ in the body paragraph(s). Towards the end of the body, make sure you list a timetable for when you might need a reply back and who else you may have CC’d or added on to the email who is pertinent to the message.

While not the main focus of email etiquette, you should be using formal vocabulary throughout this part of the email and don’t forget to use ‘could’, ‘would’, ‘when’, instead of insisting with ‘you need’, ‘you will’, which is not polite at all. Any request in the email should be made with the possibility that the person may say ‘no’ to you and you should be ready to hear that kind of answer but it can help your chances of success when you are polite not just in the introduction but throughout the heart of the email as well.

The Conclusion: The most important thing to keep in mind when it comes to email etiquette in this part is to thank them above all else for their time and their attention to your message. Whatever the ask was in the body paragraph, you should thank them formally for their consideration and that you hope to hear from them soon.

You also want to say that you hope to stay in touch and to leave your contact information with them including your work phone, your best email address, and what time(s) of the day are best to be reached. It does not hurt to also say that you are hoping that they are doing well or if it’s a Friday, ‘to wish them a good weekend’, if you are writing the email before a holiday, it’s nice to also ‘wish them a good holiday’ but only best to do so when it’s a non-religious holiday rather than assume they are of a certain religion, of course.

To end the formal email on a good note, you should sign off with one of these options, which are both formal in nature and also really considerate to other people. Depending upon your preference, any of these options would be fine. It is also key to remember that you put a comma after any of these closing salutations and then write or sign your full name below it so they know who sent the email and who is making the request(s).

The following closings are good ways to end the email according to proper etiquette:

-‘Best,’

-‘Sincerely,’

-‘Warm Regards’,

-‘Kind Regards’,

-‘Regards,’

-‘Best Wishes’,

-‘Warm Wishes’,

‘Thank you,’

‘With gratitude’,

-‘Many thanks,’

The one closing that I would not endorse for a formal email of this nature is ‘much appreciated,’ because it is a little too informal in its vocabulary and would best be used instead with close friends or family members or for a business connection whom you already know very well.

After having the etiquette down well, you will be able to draft much better business or career-related emails because not only will your vocabulary improve but also your understanding of the English-speaking business culture. This kind of email writing takes time and practice but if you are willing to learn from others, practice a lot, and make a few mistakes every now and then, you will definitely be benefitting in your business or career after some time. There are clear differences between formal emails and informal emails and the etiquette that each kind of email shows makes all of the differences known. In order to write a complete email of a formal nature, you have to use etiquette properly not just for the introduction but also for all of the body paragraphs and for the conclusion as well.

From the opening salutation to the closing wish, your email etiquette must be consistent and clear for whoever is reading it. Be sure to use your best judgment, edit it before sending, and be patient in waiting for a reply. Do not be afraid to make a few mistakes because emails are sometimes hastily written, and you may fudge a word or two but that should not stop you from forgetting your overall etiquette with that person with whom you are corresponding. Writing the first draft of any email is the hardest part but once you got that part down, you will be well on your way to becoming a great English email writer.

Rio from the Water

Camera: Samsung Galaxy J2 Core

Location: Rio de Janeiro, Brazil

Downtown Rio and Leblon

Camera: Samsung Galaxy J2 Core

Location: Leblon Beach and Downtown; Rio de Janeiro, Brazil