organization – The Life and Times of Ben Weinberg

The Utility of Making Lists

“A key productivity hack that really works wonders in our fast-paced, modern era, which involves both discipline and consistency is to make a list. It is also an excellent habit to build upon and one that only requires your laptop and a ‘notes’ application or just a simple pen and piece of paper.”

A key productivity hack that really works wonders in our fast-paced, modern era, which involves both discipline and consistency is to make a list. It is also an excellent habit to build upon and one that only requires your laptop and a ‘notes’ application or just a simple pen and piece of paper. Lists have a reputation of being tedious and time-consuming, but what is actually more time-consuming is spending minutes or even hours trying to remind yourself what tasks or items you actually have to do.

List making is a good habit to build upon for a number of reasons. You hold yourself accountable and there is no shirking away from what you have set for yourself. The biggest misconception when it comes to lists is that they are all the same and focused on a to-do list. You can make lists for other reasons ranging from your progress at the gym with different weights you’ve lifted and what you hope to accomplish next to your future goals in life and what you hope to do in your ‘bucket list.’ Lists not only involve things you have to do whether its grocery shopping, what bills you have to pay, or what errands you have to run but also what career / business goals you have, what your exercise regimen looks like or where you hope to travel to in terms of next destinations.

Making lists is part of exercising that daily discipline that you need to have in order to put yourself on a path to success. It’s easier to accomplish your goals or your tasks when you remember what they are. You may have an amazing memory and feel you don’t need to have any lists at all but having that reminder especially if you have a due date for a pending school assignment or a work task can really help you especially if your memory fails you, which is always possible.

The impact of technology in our lives has made our attention spans that much more limited or distracted so I believe that the utility of lists has increased in response. There are many more things on our plate that we have to pay attention to that we may not have time to remember them all. Lists can help us organize these tasks from most urgent to least urgent and give us some peace of mind since you would likely have these lists stored in a place such as in an application on a computer or in a folder if you’re more traditional with pen and paper.

Not only do lists help to organize our lives, our goals, and our tasks, but lists also hold us accountable just by the fact that they make clear what you have done or what you have not done. There is no arguing with a list because you have either done it or not done it. You can indicate in a list your progress towards the goal or the task but it’s better to simplify it to be blunt to ask of you whether the item is completed or not. If it isn’t done yet, you can go back to it to see how much you have left to do, whether it’s been started yet, or how much you have left to finish. That kind of blunt accountability, which can be lacking in our society, is going to be staring you right in the face, so there is really no hiding from a list because it does not sugarcoat anything or try to come up with an excuse.

I also would like to point out that making too many lists can hinder you from achieving all you would like to get done each day, each week, or beyond. You should be careful not to make too many lists or have too many notes where you start to forget what actually is most vital to get done. I would recommend instead to make one list only for a specific part of your life such as one for exercise, one for work, one for business, one for errands, and perhaps one for future goals. That’s five lists right there on a specific subject so not to become too cluttered or difficult to implement. Lists can help you out a lot up to a point but can become burdensome when you have a dozen lists for ten different parts of your life.

In any list you make, focus on a main goal you wish to achieve for the day and then start to branch out to include weekly tasks and then long-term goals that may take months. Organizing an individual list around immediate, medium-term, and long-term tasks is an effective way to stay on top of each part of your life that will need attention. Having five lists, for example, can be helpful too where you might start the day looking at your exercise task(s) to complete, then move on to work/school, then see about errands, and then see what future goals you are working towards that you can start on. Organizing lists is about as important as making lists to begin with and it’s very important not to make too many lists where you feel like you can’t keep track of them all or have too long of a list where it distracts from your other lists that you’re working on.

You may be thinking to yourself right now, why do you care about making lists so much and why have lists at all? Having list(s) is about building structure in one’s life. You can create good habits from following your lists and you can organize your life in a meaningful and productive way. Also, you alone can hold yourself accountable with lists as it’s only you who knows about the list and is responsible for completing the goals and the tasks that you set up for yourself. No one else is going to hold your hand so it’s up to you alone to be reliable, responsible, and solely in charge of ultimately crossing those important items off your list(s) to help make your life a better, happier, and healthier one.

On Hierarchy

“For most of human history especially in the hunter-gatherer period of our ancient ancestors, there were no formal hierarchies as people usually lived, ate, and communed in small groups where decisions could be made collectively and were objections or differing opinions were more easily able to be heard.”

Hierarchy is one unavoidable aspect of modern life that can be difficult not to clash with from time to time. The bigger the group is, the more necessary a hierarchy is in order to ensure order and compliance. For most of human history especially in the hunter-gatherer period of our ancient ancestors, there were no formal hierarchies as people usually lived, ate, and communed in small groups where decisions could be made collectively and were objections or differing opinions were more easily able to be heard.

If you have a group of 10 or even up to 100, which is what human beings are able to hold in their memories in terms of remembering names, faces, and details about each person, such small-scale organization did not have a need for a strict hierarchy where one person was in charge of making all of the decisions or whose voice mattered more than others. On the contrary, consensus involved discussion, debate, and a common conclusion at the end of the meeting or congregation. If enough people did not agree with the decisions or the direction of the group, they would often create their own group and go their own way.

These small groups dominated for a long time in human history, but their longevity in terms of collective group decision-making was upended by the agricultural age and when people stopped roaming around the planet. Instead of being hunter-gatherers, the majority of humanity shifted to being settlers and farmers establishing larger and larger groups to form a collective society or nation where you would not know everyone in your group because that group was no longer autonomous. Agrarian, industrial, and post-industrial societies are made up of thousands or millions of people usually brought together under one flag, one state, or one nation.

While this civilizational approach has outlasted our ancient past as hunter-gatherers, our inherent need to be part of a group, to be valued, and to have purpose within that group has not gone away. These small groups had a measure of equality to them with everyone having a key purpose and having a voice regarding what issues or opportunities had come up. In a larger society, cooperation is harder to come by, inequalities can be maximized, and hierarchies are much more common due to the need to instill order and discipline among people of that society even when they feel like they are being disadvantaged in some way.

Hierarchies are not necessarily natural to us as human beings given our origins and our way of life that lasted for thousands of years but to me and others, it was a necessity in order to organize a large-scale society of thousands or millions of people. Hierarchy is not necessarily a bad system, but it can be abused by those who have power who are not held accountable for their actions or who cannot be removed from their leadership role if they do not serve the society’s interests and needs. The fight for democratic governance, for basic human rights, and for equal opportunities in a society; those values are not guaranteed especially when we organize around a hierarchy and give people power over others.

Whether it is the President of a country or the CEO of a company, a hierarchy has to be kept in check and when that leader or ruler is not making wise decisions for the people he serves in that role, there has to be a way to remove someone from that role in the hierarchy. While hierarchies are necessary in our modern world, there have to be ways for those who are subordinate to voice themselves and their views without fears of reprisal or retribution for speaking out.

To ‘speak truth to power’ throughout history has been the exception rather than the norm but for those who did it even when there were financial or personal risks involved, the larger society benefited from the actions of those people who did not remain silenced but spoke out. If a leader is committing injustices, if a manager is doing something illegal, or if a principal is abusing their power, they have to be held accountable and removed from their position especially the higher up in the overall hierarchy that they are placed.

By raising our collective voices, abuses, inequalities, and injustices can be minimized as much as possible if there are democratic safeguards created to prevent a hierarchical order from being abused. There will be those leaders who do right by their subordinates and who make their hierarchy more democratic but in case that does not occur, laws and institutions have to be able to hold those at the top of their hierarchies in check.

Whether it’s’ allowing a few of your employees at a company to have voting rights on the company’s board of directors or making them shareholders or part-owners of the company, these are a few ways to make hierarchies more responsive and fairer. By establishing term limits for those who run for public office and prevent them from being in that office for the rest of their lives so that they aren’t able to have power for thirty or forty years straight is another concrete way to control a hierarchy by allowing others to take charge. When a President or Prime Minister does something illegal or cruel, that hierarchy is not absolute, and they can be removed from office or even be charged with a crime so that people in the society will know that they are not above the law.

It’s not that hierarchies are inherently bad or negative, but they must be actively controlled and made more democratic by those who participate in them. The people who are subordinate to others within a hierarchy should be able to freely voice their opinion, concerns, or dissent when they disagree with their leader. A good leader should take into consideration those stakeholders or constituents who they are responsible for governing over and they should not prevent people from expressing their dismay or disappointment because a good leader will admit when they make a mistake and try to do better for the people under him or her.

The notion of a hierarchy having been around for all of human history is a fallacy and while it is not an ideal way to form a group with one person having power over others by claiming it, it is the only way to organize large-scale societies and nations. However, hierarchies that are successful are responsible to the needs of the people living in them, who want to voice their opinion without fear of reprisal for having done so, and to be able to vote, change, or amend the leadership from time to time so that the hierarchy does not become above the people but rather part of them in a democratic system.

While hierarchy has to be respected, it should not be absolute, and it must be as democratic as possible. A hierarchy that is unequal, unresponsive, and meant to be permanent will ultimately fail because that kind of hierarchy will lose favor with the people under it and will eventually be replaced with something better. If you find yourself under a hierarchical system that you find stifling and demeaning, don’t stick around and support it. Find your own group or place in the world where you can have a voice that is listened to, where decisions can be made as a small group if possible, and where an absolute hierarchy is unheard of and frowned upon.

The Need to Have a Social Conscience

Keeping with what’s been going on in the world lately, I believe it’s important to reinforce just how important it is now and into the future the need to have a social conscience. What do I mean by a social conscience? Boiling down the formal definition to even simpler terms, it is the feeling derived from caring for others more than yourself. You feel the urge to put others’ needs before your own. It does not mean to stop caring for yourself and taking care of your daily needs but to think of others who rely on you and to put them first especially for family members and friends.

However, having a social conscience goes beyond just our family and our friends. It goes for our immediate society as a whole whether it is the community you live in, the nation you reside in, or the world you inhabit. You feel responsible for what goes on outside of your own life and those of family and friends to think of a larger picture. To have a social conscience is to see beyond your own problems and to see the injustices that continue to plague our world.

You also have to realize that your problems while difficult or not unique and others are going through the same tribulations as you are and sometimes worse. Having a social conscience involves putting yourselves into the shoes of other people and to realize how they could possibly be helped and how you personally can be involved in assisting them. Showing concern for others is the right way to have a social conscience and also to think about how these injustices can be resolved. Any individual can make a difference by having a social conscience and by taking it upon themselves to change their behavior to reflect their new attitude.

How do you show your social conscience? There are numerous ways to do so and you could even put them on a scale from small actions to large movements designed to change the foundations of the society. In the case of a social conscience, I find that it’s like exercising your body. You don’t want to take on too much weight or distance at first for weightlifting or running. You should rather want to start small and build up your actions over time and to be more ambitious.

For some examples, starting off small with your social conscience can include environmental stewardship, collecting donations, or getting involved in your local community. Any of these actions can create a ripple effect and can cause a shift in societal behavior for others to follow your lead or for the actions to spread to other people and even communities based on how consistent and courteous you are with these goodwill efforts. For environmental stewardship, it could be recycling your own bottles and cans each day and getting your neighborhood to do so as well.

You can also plant trees and install solar panels on your house if able to gather momentum from smaller actions. Donating your own clothes or extra food can lead to organizing food drives or even creating your own organizations to help collect donations in your town or city. Leading a local trash pickup event can lead to other future leadership roles for yourself such as running for your child’s PTA (parent – teacher association) board to running for the town / city council board seat. Social consciousness does not have to encompass all of humanity but rather as the popular saying goes, “think globally, act locally.”

As long as you are having a positive impact on the life of another person, you are exercising your social consciousness. The more you do it, the more natural it is, and it becomes your routine or habit. Your first time donating your old clothes to the Salvation Army becomes a monthly habit. Your first-time volunteering at the local food bank becomes a weekly occurrence. Helping others feels good and it can lead to you doing it more often so why not give it a try? A social consciousness does not have to extend to everybody in the world all at once but the actions you do locally can definitely ripple out and stand as a positive example for others to implement in their own communities.

If you would like to get involved globally, there are an almost infinite number of opportunities to study, teach, work, and volunteer in non-governmental organizations and local non-for-profits in important areas such as education, health care, infrastructure and the environment. Spending time to educate yourself on the culture, history, politics, and the society of other places around the world will help better inform you of the injustices and problems of your own. No human society is perfect but there are small improvements that each day we can choose to perform to make it a little bit better than it was before.

Even when you are not in a position of local, national, or even global leadership, you can elect to pay attention to the problems that must be solved, form your position on the issues by being educated and choosing your sources of information carefully and then choose to vote and elect those leaders who have a social conscience. You will know if they have one or not by not only of what they advocate for but how they have advocated for these issues and who they have surrounded themselves with. A person with no social conscience cares for no one but himself and his own brood. Their friends are disposable to them and they care nothing for others beyond what they can do for him or her and how their own prospects can be improved. A person without a social conscience deserves to lead nobody and not be followed by anyone.

A socially conscious leader cares for the least among them and feels their pain as his or her own. While they have not experienced pain or misery as those whom he or she advocates for, he can listen to them, see what they say based on those experiences, and come to an educated decision on how to best fix the problem and work with those who are experts in that field to solve the issue as best as humanly possible. Social conscious behavior is so key to have when it comes to be a leader of a community or a nation and it is unfortunately neglected as of late when it comes to judging the men and the women we put into positions of influence and power.

As long as people err in their own behavior and judgment, there will be manmade problems and injustices. What someone with a social conscience can do is to do their best to continue to fight for justice and solve those problems in any way they can. Rather than focus on 100 problems at one time, it is best to focus one’s attention at 1 or 2 big problems that can be solved in time and that can gain popular support from the community after receiving the facts of why and how the injustice exists. Keep educating yourself on the injustices and the problems that exist in your world and decide how you want to push our world back towards the ‘arc of justice’ that our conscience and actions should bend to as Martin Luther King Jr. so eloquently put it. We only have a finite amount of time on this planet and if we can right some wrongs and create justice where there was little or none before then we are doing our small part to make this world a better and fairer place.