Don’t Sweat The Small Stuff

“Now, it can be easy to overlook the small stuff because of how tedious and unrewarding the small details or tasks can be sometimes. However, to build up to handling the big things in life, you can’t sweat the small stuff.”

In other articles, I have stressed the importance of focusing on what you have control over in your life and not worrying about what is out of your control. I also have discussed why you should start each day by tackling small you can do to build confidence and belief in yourself such as making your bed each morning or being able to cook meals consistently each week. Now, it can be easy to overlook the small stuff because of how tedious and unrewarding the small details or tasks can be sometimes. However, to build up to handling the big things in life, you can’t sweat the small stuff.

In this post, I am going to focus on how to make the small ‘stuff’ or ‘tasks’ a little bit easier than before. While you may have no choice to get the small stuff done so they don’t become big problems later, I do believe it is easier now than ever to get the small stuff done as quickly and as painlessly as possible without sweating it too much. I am going to cover three different ways where you at home can get the small stuff done and to be done well with no issues. Between automation, making list(s) / calendar tracking, and keeping a consistent weekly or daily routine, you won’t have to worry about the small stuff because you’ll have a system ready to go that is organized and efficient to handle all your menial tasks.

Step 1: Automate, Automate, Automate

When most people think of automation, they think of giant robots handling packages in a factory or a counter where you can order McDonald’s without talking to a human being because they’ve been replaced by an interactive screen; while that is automation, that’s not the kind of automation I am talking about. You can automate many menial or annoying tasks or chores these days with the palm of your hand.

There are multiple mobile applications or websites where you can automate your payments whether its’ your mortgage / rent, your utility bills including Internet, electric, gas, etc. or even when it comes to your retirement, insurance, or other long-term commitments. You no longer need to send a check or use the mailing system to automate these chores or tasks. Bills are among the most annoying of the small stuff that we must take care of but even though we still have to pay them, it’s easier now than ever to set up a system that month to month, year to year, takes care of it for you with minimal effort.

In addition, there used to be a lot more work involved to rent a car, to get your driver’s license, to apply for a passport. I believe many of these tasks, while still tedious involve less bureaucracy than before and are more technologically advanced where you don’t need to go to the DMV, the post office, etc. You can do most of these menial tasks from the comfort of your home and that makes the ‘small stuff’ much less to sweat about.

Step 2: Making List(s) / Track with Your Calendar

Related to automating your small tasks, it’s easier now with the Internet or the digital age in general to create new portable lists or having different kinds of calendars to track your daily, weekly, and/or monthly tasks. You can easily categorize your lists by kinds of tasks whether it’s for errands, bills, family obligations, travel, work items, business tasks, etc. and keep track of what you need to still do with check lists. The best part is with the digitalization, you can keep your lists with you on the go rather than having to carry a notepad or small book with you everywhere you go to remind you of what’s on the list(s).

Similarly, to the digitization of lists, using digital calendars to mark down different work, personal, school, travel, family events is key, and you can also color code them to not mix them up. You can use various applications to set up your calendars and to set reminders, so you won’t forget the tasks, obligations, or other ‘small stuff’ you need to take care of. The best thing about calendars is you can also mark them by time and place and to put them in chronological order to not overlap.

Calendars used to be big sheets of white paper that were physically based and a bit hard to read depending on the person’s handwriting. Now, similar to lists, you can take your calendars with you on the go. It is good for the environment too as you waste less paper too when you put your lists and calendars on your phone or laptop rather than a piece of paper. Just remember to protect your privacy and make sure your personal lists and events remain personal.

Step 3: Stay Consistent with Your Routine(s)

This last step may seem a bit redundant, but you are your own worst enemy or best friend when it comes to keeping consistent with your routines. You can set them up however you want but just make sure they work for getting all the small stuff in your life done well. If you’re better at doing a bunch of things in one day, then you should do it. If you are instead a master at spreading out tasks over a week or even a month, that should be your route to small stuff completion. I recommend going through a trial and error to see if a daily routine or a weekly routine, or even a monthly routine for certain tasks would work best for you.

You should not get frustrated if you need to add to your routine(s) or take things away when you no longer do them. Maybe you prefer automating grocery delivery on a different day instead of going on a Saturday when you have karate practice; you should be comfortable with adapting your routine as new tasks and even new hobbies fill your schedule. The key to consistency is to keep doing what you have to do every day, every week, or every month to keep life going right as much as you can control. Making sure your bills are paid on time, saving up for your rent or mortgage by keeping a set budget, or showing up to your soccer practices each week and not skipping will all make huge differences in your life.

To improve your overall life satisfaction, I believe it’s necessary especially as you get older to embrace these three steps to help you overcome the small stuff that could end up derailing you in life if you don’t take care of them and don’t do so consistently. You may think you only need one out of these three steps, but I think all three steps are great to utilize to some degree.

They also really complement each other as well as you can set your calendar to what bills you pay through an automated application each month and make a routine of following that system you set up for not just a month but a year and beyond. To not end up sweating the small stuff, you got to plan and strategize in advance to make sure you don’t even have to think about the small stuff in the future because you’ll already have planned to have each menial task, chore, or errand set up to be taken care of without waiting until the last minute.

Finding Your Flow State

What’s one thing that all professional athletes, musicians, artists, writers, and anyone devoted to their craft have in common? They have all achieved a ‘flow state’, which is difficult to relate to unless you are fully immersed in terms of what you are pursuing and truly enjoy what you are doing. The flow state is elusive for most people because they either haven’t found their passion in life or haven’t put the time in yet to get better through consistent practice or play. The flow state is a higher state of being because for a point in time, your concentration is matched with your intensity producing a beautiful result.

When you can put other thoughts or other concerns out of your mind to focus on your craft regardless of what it is, you are utilizing your full potential and will be able to achieve a better result for yourself. To outside observers, the flow state looks nearly impossible to accomplish but when you are devoted to art, to music, to sports, or to writing, the final result is nearly guaranteed because you have put blood, sweat, and tears to produce something meaningful.

To me, the flow state is the most optimal state of mind that you can be in because it requires you to be at your best and to perform at the highest level. It’s requires being in a state of movement and using your body in some way to produce an action. You are putting your energy, your concentration, and your focus into a singular goal and it’s inspiring to those people who get to benefit in some way from what you were able to produce. It’s better to be a doer than to be an observer but it can inspire others to find their flow state when you see them do theirs and to do it extremely well.

For example, I was at a popular Jazz club in Mexico City recently and the headliner was a talented Danish guitarist along with a group of local musicians backing him up on the saxophone, the drums, and the Jazz bass. Every one of them was talented at what they do and were in sync generating a group kind of ‘flow state’ that is even more powerful. The thing with a good Jazz group is that you start to yourself get into the ‘flow’ of enjoying the music and moving your body to the rhythm as well.

As someone who played trumpet for 11 years straight and enjoyed the feeling of togetherness and comradery that playing in a Jazz Ensemble can bring, it is impressive to see a group working well together and nailing their parts to achieve their flow state together. To play a musical instrumently proficiently on your own is tough enough, but to work together with different musicians to produce a catchy tune without making any mistakes is as near to a modern-day miracle as it can get.

Musicians thrive off the energy and the drive of others as well as professional athletes and even politicians. It is much harder to achieve a flow state on your own in the solitude of one’s house especially if your craft requires some sort of public attention. Writers and artists tend to be more introverted on average and don’t need the attention of others to achieve an individual flow state. However, there’s something to be said for achieving a group flow state when you’re cheering on a ruthless dunk from a professional basketball player or listening intently in an arena to a Presidential candidate’s stump speech.

People want to believe in the achievements of others, and I know that we prefer to lift each other up rather than to tear each other down. While it’s beneficial to take part in watching other people reach and show off their flow state, you should be trying to find yours every day. You will get much more satisfaction out of life when you are in that mode where you are merging with your craft whether that’s art, music, writing, sports, etc. While it’s fun to cheer others on and take part in their joy, you should always be trying to create a little bit of your own.

Intense concentration and effort is not easy to achieve, but it is extremely rewarding to put your worries and anxieties aside to focus on a singular goal that you want to achieve. It may take hours, days, weeks, months, and even years to get to where you want to be but there is joy to be found in putting away all distractions and devoting yourself to a craft that you enjoy and are able to put serious time into. Our individual potential will not be able to be achieved unless we are able to reach a flow state relating to a kind of creative or intuitive pursuit.

Do your best to try different activities out and see what you like. If you find an activity or an interest you enjoy, continue to add more time to it and you should start to see results. Don’t start to look for monetary rewards or personal fame to keep you going with this pursuit but you should be doing it for yourself primarily and for your desire to reach that state of flow where you can fully immerse yourself in the activity whatever it may be.

You should find happiness and joy in what you do and become the best that you can be at it. If you can enjoy the activity, you’ll eventually find your ‘flow’ with it and be able to do it effortlessly. While you will have a lot of frustration and stress with practicing and doing the activity, if you like it and find it worthwhile, you won’t mind the downsides when the upsides can produce such an intense ‘flow’ where you are in the zone and are able to produce a beautiful result that others will appreciate. Being able to inspire others to reach their own ‘flow state’ creates its own ripple effect allowing our society to become more creative, intuitive, and productive as a result.

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