English Corner – Proper Email Etiquette

“In order to write good emails for your professional pursuits or for your career, you need to be able to understand the proper etiquette that comes with this kind of writing.”

Writing cohesive yet concise emails is a key professional trait to be successful at as part of your overall English writing skills. In order to write good emails for your professional pursuits or for your career, you need to be able to understand the proper etiquette that comes with this kind of writing. If you are able to master the etiquette of emails, you will be able to do a good job in working well with others, being cooperative, and being considered a team player.

Without proper etiquette, you are likely to not be taken seriously at your work and you may not be able to have others take the rest of your email as seriously as it should be. Once you have the etiquette down, the content of your email is likely to be read and taken into consideration for whichever subject you are addressing.

The Introduction: Email etiquette starts with the introduction of any email message so if you do not get it right from the beginning, the rest of the email will suffer. I believe it is important to remember that how you introduce your email depends on if you know the person or not. If you do not know the person, you should begin your email with the following: ‘To whom it may concern,’ ‘Dear Sir’ (for a man but without a known name), Dear Madam (for a woman without a name known). These three ways are both formal and proper in terms of addressing someone at work or for business if you do not know who they are.

However, if you do know the person, it is best to address the email as ‘Dear Mr. __________ / Dear Ms. __________’, their last name should always come after Mr. or Mrs. To indicate the formality of the email and the unknown status of the woman’s marital background, it is best to use Ms. or Miss for the woman’s last name rather than assuming that she is married right away.

Lastly, I would refrain of saying ‘hello’, ‘hello there’, ‘hi’ to start off the email if you do not know who it is you are emailing. It is best to instead go with good morning / good afternoon or even good evening depending upon the time of the day that you are emailing for your work. I would say that once you have exchanged an email or two, you can be more informal by starting off your email with Hello ________, Hi __________, or just ‘Dear _________’ as you had for the first email.

Continuing on with the introduction, the first paragraph should begin with Hello and then a few following options below depending upon your preference.

Hello, I hope that this email finds you well, I hope that you are doing well, I hope that you are having a good week, etc.

You can also say the purpose of your email in that first paragraph by stating your clear purpose up front by something like:

            I am emailing you today because _______________.

            The purpose of my email is to __________________.

            I am messaging you today in the hopes that _______.

            This email is to inform you that _________________.

These are all great ways to start off a formal email and to inform your reader quickly what you are messaging them about, and it should be done in the first sentence after your salutation at the beginning. I would keep the overall introduction just two or three sentences and state the main idea of your email quickly and succinctly. You want to make it easy for the professional person or the worker to know what it is you are messaging them about and how does it involve them, all in the introduction paragraph.

The Body Paragraph(s): There is not too much to keep in mind when it comes to formality in body paragraphs but make sure you use formal words like ‘please’, ‘thank you’, ‘if you could’, ‘it would be great if…’, ‘we would be appreciative of…’, etc. The main thing to keep in mind is that you are using sir or ma’am throughout the paragraph(s) and to add in a Mr. ______, Mrs. _________ every now and then. If you need to ask something or request a few items of need, always use ‘please’ and ‘thank you’ for any major thing that you are asking for business purposes.

In order to make the email a two-way exchange, relay what you are planning to do in response to make sure that the business relationship or the exchange of information goes smoothly. Beyond the purpose of the email outlined in the introduction, you should add the supplementary details beyond the ‘ask’ or the ‘request’ in the body paragraph(s). Towards the end of the body, make sure you list a timetable for when you might need a reply back and who else you may have CC’d or added on to the email who is pertinent to the message.

While not the main focus of email etiquette, you should be using formal vocabulary throughout this part of the email and don’t forget to use ‘could’, ‘would’, ‘when’, instead of insisting with ‘you need’, ‘you will’, which is not polite at all. Any request in the email should be made with the possibility that the person may say ‘no’ to you and you should be ready to hear that kind of answer but it can help your chances of success when you are polite not just in the introduction but throughout the heart of the email as well.

The Conclusion: The most important thing to keep in mind when it comes to email etiquette in this part is to thank them above all else for their time and their attention to your message. Whatever the ask was in the body paragraph, you should thank them formally for their consideration and that you hope to hear from them soon.

You also want to say that you hope to stay in touch and to leave your contact information with them including your work phone, your best email address, and what time(s) of the day are best to be reached. It does not hurt to also say that you are hoping that they are doing well or if it’s a Friday, ‘to wish them a good weekend’, if you are writing the email before a holiday, it’s nice to also ‘wish them a good holiday’ but only best to do so when it’s a non-religious holiday rather than assume they are of a certain religion, of course.

To end the formal email on a good note, you should sign off with one of these options, which are both formal in nature and also really considerate to other people. Depending upon your preference, any of these options would be fine. It is also key to remember that you put a comma after any of these closing salutations and then write or sign your full name below it so they know who sent the email and who is making the request(s).

The following closings are good ways to end the email according to proper etiquette:

-‘Best,’

-‘Sincerely,’

-‘Warm Regards’,

-‘Kind Regards’,

-‘Regards,’

-‘Best Wishes’,

-‘Warm Wishes’,

‘Thank you,’

‘With gratitude’,

-‘Many thanks,’

The one closing that I would not endorse for a formal email of this nature is ‘much appreciated,’ because it is a little too informal in its vocabulary and would best be used instead with close friends or family members or for a business connection whom you already know very well.

After having the etiquette down well, you will be able to draft much better business or career-related emails because not only will your vocabulary improve but also your understanding of the English-speaking business culture. This kind of email writing takes time and practice but if you are willing to learn from others, practice a lot, and make a few mistakes every now and then, you will definitely be benefitting in your business or career after some time. There are clear differences between formal emails and informal emails and the etiquette that each kind of email shows makes all of the differences known. In order to write a complete email of a formal nature, you have to use etiquette properly not just for the introduction but also for all of the body paragraphs and for the conclusion as well.

From the opening salutation to the closing wish, your email etiquette must be consistent and clear for whoever is reading it. Be sure to use your best judgment, edit it before sending, and be patient in waiting for a reply. Do not be afraid to make a few mistakes because emails are sometimes hastily written, and you may fudge a word or two but that should not stop you from forgetting your overall etiquette with that person with whom you are corresponding. Writing the first draft of any email is the hardest part but once you got that part down, you will be well on your way to becoming a great English email writer.

English Corner – Creating a Resume

What is a resume? To sum it up, it is the backbone of your professional background and experience summed up in a one or two-page document which you will be showcasing to potential employers and/or co-workers. It is not the sum total of who you are as a person but rather who you are as a worker and what professional skills you have to offer and to whom your skills would be useful for. In order to get a better job, to get a better salary, or to get that promotion to take the next step in your career, a good resume could make the difference between a ‘yes’ or a ‘no’ answer when it comes to you getting that employment opportunity.

The resume is how you showcase yourself to the professional world and let companies and organizations know what your value would be to them. It’s a document that is the heart of your application, but it’s not the only piece of the puzzle to getting a job. The ideal resume by U.S. standards is 1 to 2 pages length and nothing longer than that. The CV (Curriculum Vitae) is different from a resume.

Again, a resume should highlight your professional experience, educational background, job skills and knowledge, and your technical capabilities. You can create different resumes depending upon the job you’re applying to especially if you can only highlight certain previous work experiences. Without the interview or direct networking, the resume and the cover letter, if requested, are the only ways that you will be able to reach potential employers.

It’s a summation of who you are professionally, what you can offer in business, and should showcase your work effort and drive. It is also a great way for employers to verify that you are qualified for the job opening and that you would be an asset to them rather than a liability.

Compared to less qualified candidates, if your resume looks good on paper, you’ll be able to stand out for a potential interview when your qualifications are better than the other applicants.

When you first beginning writing out your resume, you are going to want to make sure to use action words to highlight those professional experiences and your previous accomplishments you’ve had as well. These actions words should not be the same each sentence and you should never repeat the same one more than once. Also, it is important to use the present tense or past tense correctly based upon if you are still doing the same job or if it was done previously and that you are no longer there.

There are hundreds of action words in the English language and learning a good amount of them is a great way to ensure that you have a good resume. In order to keep the interviewer interested, you do not want to repeat the same action word twice or three times so be sure to do your best to learn as many as you can and know what the meaning of those words are too.

Your action word is a key component of making the resume look legitimate to the reader. The action word should always go at the beginning of the sentence (i.e. next to the bullet point) during the ‘work experience’ part of the resume. If you are currently working at a job but are applying to change to a new job, the action word must be in the present tense. However, if you are writing about previous work experience in your resume, your action words should be in the past tense. Without using action words, your resume won’t look as persuasive or as actionable as it could be otherwise. Your employer will want to know what you bring to the table based on your past work experiences.

Here is a list of good action words you can use in your resume if they apply to what your profession does, it is a small sample list but includes many words that commonly come up in professional resumes and accurately depict what some jobs do:

  • assemble
  • assist
  • build
  • cook
  • drive
  • fly
  • operate
  • program
  • repair
  • sell
  • sew
  • supervise
  • translate

Action Word – Sentence Examples

  • Assemble the cars in the manufacturing plant before they can be inspected.
  • Assembled over 10,000 cars in the manufacturing plant before they were inspected.
  • Cook meals that were prepared by hand without any outside training.
  • Cooked dozens of meals per day that were prepared by hand without any outside training.
  • Lead a Sales team of five people to sell medical device products to clients.
  • Led a Sales team of five people in selling hundreds of medical device products to clients in biomedical industry.
  • Develop software products to make it easier for customers to order their groceries online.
  • Developed ten different software products that made it easier for customers to order their groceries online.

In the introduction of a resume, you will want to be able to do many things well to set it up on sound footing before getting to the heart of your resume by introducing yourself and your current skillset. You will want to have a statement of one to two sentences discussing who you are and what you can offer to the employer. It’s basically a summary of your resume and a short summary of what your professional skillset is.

“My name is John Anderson and I have over 10 years of experience in digital marketing focusing on SEO, social media, and advertising campaigns. I am a dependable, hard-working, and motivated individual looking to expand my knowledge and expertise.”

Remember to include at the top of your resume your full name, address, e-mail address, and cell phone number so the employer may be able to contact you.

Headline Example:

John Doe

22 Winston Way, Toronto, Canada 24589

   John.Doe@gmail.com

                                                  +( ) (   ) (   ) (    ) –> Phone Number

 The body part of your resume should focus on two major parts: your professional experiences as well as your educational background. At the top of your resume, you’ve introduced yourself and your professional profile but now you want to go more into detail.

Make sure to include relevant bullet points regarding actions you undertook in each of your previous jobs as well as what goals you were able to accomplish. Remember to write in complete sentences and use a timeline in chronological order from most recent to furthest away in terms of commitment.

For example: Bachelor of Arts Degree, Stanford University; Biochemistry (Major), Physics (Minor). 2011 – 2015.

In the conclusion, you want to highlight what your area of expertise is. You want to leave the reader aware of what kind of professional abilities, skills, and technical capabilities you have. Also, if you have any awards or earned any professional honors, you will want to list them in chronological order from most recent to furthest in the past.

If your work has been published or if you have any items in your professional portfolio, you’ll want to highlight the title of these articles as well as for which publication they were featured in. Depending upon what kind of employer you are focusing on, it’s sometimes beneficial to list what kind of hobbies and interests you have even if they are not professionally related. Regarding coding or foreign languages, you should highlight by the end of your resume which languages you know whether its Python (coding) or Spanish (foreign language) to stand out from the competition.

With a great resume, you will have a much better chance of landing that dream job. While it is not guaranteed, if you can explain yourself well professionally with good vocabulary with the correct action words as well as few or no grammatical errors, it’s likely you will be called in for an interview or be able to take that pivotal next step towards landing your next employment opportunity.

English Corner – Semicolons

Similar to commas, Semicolons are an important punctuation mark that plays a key role in many English sentences. When you think of a semicolon, think of it being a slight pause in a sentence between the two main clauses or parts that should be separated as you would do with a comma. You will want to use the semicolon in between two independent clauses within a basic sentence and this is especially true if there is no coordinating conjunction being used such as and, or, but, etc. A good example of when semicolons can be used is when you are writing a list of items or things that need to be separated from one another. This is probably the most important use of a semicolon, but it is far from being the only usage.

Semicolons are often used in the middle or towards the end of a sentence if apart of a multi-item list. You won’t see a semicolon being used at the beginning or the end of a sentence as you would with a period or a question mark. Semicolons, colons, and commas are all part of what is known as ‘internal punctuation’, which forms the backbone of a complete sentence. Semicolons can be used with other semicolons within the same sentence as it would be the case when commas are used with commas in a similar sentence.

Semicolons can be used interchangeably with commas as well within the same sentence depending on whether two different people, places, or things are being referenced separately. It is perhaps most common that the semicolon is used with another semicolon or more, but it can be used with other forms of internal punctuation. In addition, semicolons can be used with a colon (:) because the colon often precedes the semicolon(s) in a complete sentence in terms of usage.

Let us look at a few examples where semicolons are being used with a colon preceding it:

1.)   Jackie bought the following items from the supermarket today: Corn; String beans; Tomatoes; Bread.

2.)   James listed his worst fears for his teacher in the following order: Flying; Being in front of an audience; Heights; Spiders.

Let us look at how semicolons (;) can be used with commas (,) correctly within the same sentence:

1.)   George’s family included John, his older brother; Jenny, his younger sister; and Jerry, his younger brother.

2.)   There are McDonald’s restaurants all over the world including Istanbul, Turkey; Mexico City, Mexico; and Bogota, Colombia.

3.)   The astronauts had to decide about the countdown: Would they count from three, two, one; or one, two, three?

All these examples show how interchangeable punctuation marks are within a complete sentence especially when you are listing family members or restaurant chains in different cities. You can see how commas and semicolons can be used together, especially to highlight pauses within a sentence to show differences between places and/or people. Semicolons are not used as often as commas but they play an important role.

Let’s look at how semicolons are used to separate independent clauses especially when a coordinating conjunction is not being used in its place:

1.)   Tim goes to France; I go to Spain.

2.)   Jenny wanted to play tennis; I told her the courts were closed due to rain.

3.)   Jack has three dogs; Tommy has one.

4.)   I believe in UFOs; Jordan thinks I have gone crazy.

In these sentences, you are particularly going to use semicolons when the thoughts in each independent clause are opposed to each other or neutral to the other. When you want to contradict the previous clause, you can use a semicolon to highlight the difference between the two points of views instead of using a coordinating conjunction. To put it another way, coordinating conjunctions are used with independent clauses that are similar to each other whereas you use semicolons with independent clauses that are opposed or contradictory of one another. Sentences with semicolons tend to be shorter than those sentences that use commas or coordinating conjunctions, which do a better job of lengthening the sentence without making it a run-on sentence.

Lastly, a semicolon has an important usage in between sentences or within sentences when it comes to quotations. A comma can replace a period after a quotation and then is followed by a semicolon to link the two sentences together especially when the two people are in a conversation.

Let’s look at a few examples of how semicolons are used within a sentence where there are quotations cited as part of a larger story or narrative:

1.)   “I don’t want to do this,” he stated; “You have no choice in the matter.”

2.)   “Is this your home?” she asked; “Why don’t you go inside to your family?”

3.)   “Why do you look so upset?” he inquired; “What do you have to worry about these days?”

Unless followed by the beginning of a quotation or a proper noun or subject, semicolons are followed by a lower-case letter. You can see from these examples and the explanations given that semicolons are a key part of English grammar and punctuation. Whether its with connecting short independent clauses or bringing together a series of quotations, semicolons can be very useful in English writing. The most important use of semicolons remains making lists especially of different people and places along with their descriptive qualities. Please be sure to follow the example sentences I have given to form your own semicolon sentences. Keep practicing, do your best, and be sure to read this blog post again in the future to better understand this important punctuation mark.

Why Do We Read?

We often hear the phrase in school that “Reading is fundamental.” Maybe it is our parents, our teachers, or our friends who play the biggest influence on us when it comes to imparting the wisdom of how important it is to read and to read a lot. I remember taking trips to the school library when I was younger to pick out a book and read during recess or after school if I were to borrow one. Sometimes, my classmates and I would go to book fairs to buy a few books for cheap where they would be different genres including action, adventure, history, science fiction, etc. I always looked forward to these book fairs or to go to the library and I was lucky enough to go to schools where reading was encouraged and how it was part of the curriculum. This freedom to pick out books to rent or to buy and to choose what, when, and how to read is one of the fundamental joys of life. However, even in our modern age, I find that reading books is not emphasized nearly as enough as it should.

While we have access to more information than ever before in more ways than ever before, there are still disappointing statistics when it comes to how much the average American is reading books. According to Pew Research, a quarter of American adults have not read a book in electronic or physical form in the past year, either in finishing part of a book or finishing the whole of it. Even with the rise of electronic books such as Amazon Kindle, audiobooks such as Audible, and the continuance of the printed book form, there is still a sizable part of the population who choose not to read books.

It is important to note that you cannot force someone to read books or to acquire knowledge through the written form, but any society does have the responsibility to give its citizens the chance and opportunity to read books at low to no cost. In order to do this, it is important to foster a great sense of importance surrounding books and the acquiring of knowledge through that medium from a very young age. Every child should have access to discounted or free books so that they learn to love reading whatever the subject may be. I was lucky enough to have access through my school, the local public library, or through being assigned books to read by teachers who cared. Every young person should be able to access the same opportunity to read and to acquire knowledge in that way without barriers.

Reading should be a fundamental right and not a luxury. To build a better society, fostering a love of reading plays a critical yet underrated role. At our core, most of us are curious about the world and we can learn so much about it if we have access to books. Reading can be quite powerful in several ways in that it expands our comprehension of the world and all its peculiarities.

Our ability to experience the word is limited so reading plays a great role in expanding our understanding of different people, places, and concepts that we may not get direct exposure to. This is especially the case when it comes to geography, history, science, etc. because while we may not experience these events or these chain reactions or these places directly, reading books is the closest any of us will get to being there in person or being apart of what happened.

Reading also forms the basis of having a strong imagination, one that can conceptualize and create new ideas based on previous books that one has read in the past or currently. Architects, engineers, politicians, scientists, writers, etc. can better develop themselves in their professions precisely because of the books that they have read from those who came before them. While you wouldn’t copy word for word the experiences or the work of others, anybody who reads can take those ideas to influence their own ideas to carry our actions that would change the world in some measurable way.

Reading books is also a needed respite from the daily anxieties and stresses that we experience in daily life. Taking 30 minutes to an hour at night or in the morning to escape to a fictional, fantasy, or previous state of the world is a way to calm the mind and to let your imagination run wild in a healthy manner. To calm yourself down, to ease into a nice book, and to let your mind wander for a little while is a key part of developing a healthy individual and is almost meditative in its calming nature.

Long after high school, college, or even graduate school, the knowledge and wisdom encapsulated in books will remain an important way to develop oneself intellectually and stoke one’s curiosity long after the first part of your life is over. Reading is a way to tap into one’s ability to be a lifelong learner and to become better in your profession or in your career pursuits. Whether you want to become an expert in your chosen field or to start a business or to run with a new idea that could change the world, books hold the key that could make your dreams a reality.

Perhaps the next time you see someone reading a book, go up to them and politely ask them about it. You should bring yourself back to that time when you were younger, and you walked down the halls of the school or local library and were curious about many books that all seem captivating. You should not let that fire go out of you as you get older. You should make the time to go to the bookstore, to the public library, or to a local fair to read something that perks your own interest. One of the worst things that we can do to ourselves is to lose that sense of curiosity and wonder related so closely with reading a new book for the first time. It is also important to bond with other readers, find out what they like to read, and whether they would be able to recommend you anything based on your personal tastes.

Cultivate that love of reading and spread it around to your friends and your family. Reading books is contagious, and people are curious so don’t be afraid to read a book at the lunch counter, on the subway, or even in a public park. We can get more people to read books again by setting the example and by imparting the knowledge and wisdom gained from books to others through our reading experience. As I mentioned at the beginning of this article, “Reading is fundamental” and it should not be gone to waste.

Any active and engaged reader should also be standing up for others in terms of easy access to books, whether psychical or digital in our modern age. In your community, city, or country, you should be playing a part to make sure that public libraries stay open and are in good shape. You should donate books when you are done with them and especially to those children and adults who go without them. In addition, volunteering to read to children and/or teenagers is a great way to give back to your community. Everybody should have access to read and they should not be limited by the cost of it. That is why it is extremely important to support those politicians and community leaders who make sure the schools have libraries, that the public library is free for all, and that there are local book fairs that are cheap and are not too expensive for those citizens who want to buy books.

Without books, true knowledge and wisdom cannot be obtained. Be wary of those who do not read at all but do not insult them. Instead, try to bring them on to your side by highlighting the benefits of reading and how it has changed you to be a better learner. Reading should not be forced, of course, but it should be encouraged in helping to build a better society and a better world. Anyone can play a small part in this and I hope that you, the reader of this article, will play a small part in shaping it.

English Corner – Spot The Mistakes

Once you have learned to embrace your errors, the next key part of being an editor of your written English language work is to spot the mistakes. You need to become proficient in catching your mistakes, understanding why they were mistakes, and then fixing them. You are bound to make some mistakes with your English writing but the best way to get over that hurdle is to spot them, understand them, and fix them. It doesn’t even have to be your English when it comes to spotting the mistakes.

Beyond your own work, look at the English language wherever you go and see if there are any mistakes that other people have made. You may be able to help other writers whether they are friends, family, colleagues, or fellow students by helping them spot their mistakes and assisting them in getting them fixed.

Part of becoming proficient as an editor is getting that extra practice that comes with spotting errors in the English that others have put forward. You should always point out their mistakes in a polite and courteous manner, but you should be able to learn from their mistakes in addition to your own. Peer editing is a crucial part of becoming a better English writer and it will make you more adept as an editor too when it comes to be time to review your own work.

Most of us go about our daily lives trying to not focus on the advertisements or the notices that come across our path. However, another crucial way to boost your English language skills is to look closely at those words and phrases you see every day when you’re out and about. You may not notice it but there are sometimes silly and easily fixable errors that are in these notices and advertisements.

When you spot them, take the time to snap a photo with your phone and then when you’re home later, you’ll be able to write down the incorrect word or sentence and re-write it, so it is correct. In order to make this happen, you have to be observant and you have to sometimes get close to the notice, advertisement, or posting in public and really look carefully at it to see if the written English is right. What may be tedious at first may end up being a fun game of sorts that you can play with friends and family to improve your English.

Spotting errors does not only have to be with regards to advertisements or public notices. Despite how well edited written pieces of work are, you are likely to still find small errors in publications such as newspapers, journals, magazines, and even short stories. If you have purchased any one of these items, you should take the time to highlight the errors you find because there may be a few that have slipped the radar of the editor before it came time for publication. In addition to highlighting these errors, you should consider fixing the mistakes and even making the publisher and/or author aware of the fact that there were some mistakes left in the final version of the written piece.

The last key component when it comes to spotting English mistakes is having a way to document them whether you found these mistakes either in public or in private. It would be really beneficial to have a list of English mistakes that you have noticed and fixed as well as what was the running theme that they may have had in common. It would be wise to group those mistakes in categories whether they were grammatical errors, structural errors, or spelling errors. You could also write about the patterns of the mistakes in a journal or a Word document so you can keep track of where, how, and why you spotted those English errors.

Also, there are hundreds of activities, worksheets, and general practice problems out there that any student can use to boost their proficiency in being a better English editor. You will need to be already a decent writer to make proper edits, but you can do so at the Intermediate level or above. In addition, daily or even weekly practice by completing those ‘mistake’ correction worksheets will go a long way to become a good editor not only for yourself but for your fellow classmates or work colleagues.

There are many different websites out there where you can download, open, and use these activities for free and they are really easy to do so on your own. After completing these worksheets, be sure to get a trusted friend who is good in English or a qualified teacher or professor to look over your corrections to make sure that you did well in spotting and correcting the errors in the paragraph, essay, or article. Without proper oversight, you will not be as well off as an English editor so having a person for peer review is key in this case.

Spotting the mistakes that you make with the English language is easy enough, but it takes a lot of hard work and effort to spot the mistakes of others. However, by doing so, you’ll develop the skillset necessary to be a good Editor not just for yourself but for other English writers. Having the chance to practice spotting errors and mistakes in writing will set you apart from other learners. You should not be afraid of challenging yourself or your ego to point out the mistakes that you or others will inevitably make and then fix them.

While doing so, keep a running tally of these mistakes and understand if they are a pattern and how you can overcome making the same mistake over and over again. As I have mentioned previously, you learn through making mistakes and this is the case for both native English speakers and for English as a Second Language learners. Nobody’s perfect and we all have flaws in our language abilities. Instead of hiding from these mistakes, let us hold each other accountable and bring them out into the open so that we all may improve and become better English learners.

English Corner – Embrace Your Errors

It’s natural to make mistakes. As famous English poet Alexander Pope once wrote, “To err is human.” To err or to make a mistake is unavoidable and the earlier you accept the fact, the faster you will be able to move on. If you can’t acknowledge your mistake, you won’t be able to fix it which will help you to become a better English learner. The 1st step in the process of improving your proficiency is realizing you are going to make mistakes and to be ready to correct them so that it does not happen again.

The ability to make yourself vulnerable is key when it comes to learning a new language. The vulnerability to put yourself out there and making yourself susceptible to making mistakes will do more for your English language learning than anything else. If you do not try at all or if you refuse to participate, you will definitely not improve at all. It is okay to be nervous, shy, and even worried about these mistakes but you should know that there are countless others who have come before you, made the same mistakes but they learned from them, and they were able to use these mistakes to fuel their improvements and use them as motivation to become better listeners, readers, speakers, and writers.

When you make an error, stop yourself and ask: ‘why is this an error?’ Also, realize ‘how could it be fixed?’ and then lastly inquire to yourself about ‘what can I do to avoid this mistake in the future?’. If you stop, answer, and process these three questions, you will be well on your way to avoiding further errors and helping also to allay your fears of making them in the first place.

An English teacher can only do so much for each student especially if they have 30 to 40 of them in the classroom. The individual student must take it upon themselves to face their fear head on, make the inevitable mistakes, and to learn from them through perseverance and practice. A teacher can only do so much to motivate his or her students but it is up to the student themselves how far they want to take their language learning. The classroom is a place of equal standing among language students but it is outside of the classroom where those who put in the most effort, who will likely make the most mistakes, but who spend the most time fixing those mistakes who will have the most lasting success.

Learning a language is hard work but it can be among the most gratifying things worth accomplishing during our lives. It can be messy, uncomfortable, and challenging process but that goes for life itself as well. There will be setbacks and obstacles laid in your way but you must not be afraid of making mistakes. Being able to make mistakes and to bounce back from them shows a spirit of character and determination that is not easily quenched. If the fire of learning is in you, you won’t be dismayed when you use the singular noun instead of the plural noun or you put the verb at the beginning of the sentence instead of in the middle.

Hopefully, you will have caring teachers to light your path forward along with friends and family at your side when you stumble and make those mistakes. Embracing your errors is not an easy process by any means but it’s a necessary part of the learning process. Looking back on your past mistakes, you will be grateful that you made them because they taught you a lesson and they made you a better learner. Without the chance to make mistakes, there is no true mastery. I hope that all of you English language learners reading this article to know that when you fail, simply brush it off, try again, and push forward until you succeed.

Paying It Forward

Over the course of a lifetime, you can acquire knowledge, resources, and perspective from having lived longer and experienced more than perhaps your peers and more so than those people younger than yourself. Hopefully, although this is not always the case, you will have gained ideas, maturity, and wisdom, which you can impart on those who will come after you. Now while I am not directly referencing mentorship or being a mentor to others, I encourage those who have the knowledge and skills handed down to them or learned through their own efforts to pass that wisdom down to the next generation.

While ‘paying it forward’ may have gone out of style, it has been a part of human history since the early days of man. All great works in this world could be lost if it was not for oral or written recordings so that the knowledge could be passed on to those younger and curious to learn from those who came before them. Teachers, professors, coaches, and mentors play a valuable role in our society because they are entrusted with the high responsibility on passing on their mastery of different subjects on to the next generation. While these are not perfect people, they take it upon themselves to pass on their teachings to those younger and more inexperienced in the hopes that they will take their learnings to improve the world in some way.

However, you do not need to be a teacher or a professor to pass on your knowledge or your skills to younger peers or students. Everybody should take it upon themselves to ‘pay it forward’ in some way by imparting your hard-earned knowledge on to others whether they are family members, friends, mentees, or work colleagues. Part of paying it forward is realizing that you will not be around forever and if you bottle up all of your wisdom, experiences, and overall knowledge inside your mind then it will be truly lost with your passing.

You can be sure that one way to leave an impact, make your mark, and have a legacy is to teach others what you were taught while adding your own perspectives on what you have learned so that you can add your own context to the subjects you have mastered. Nobody is perfect but it is better to share that knowledge with an apprentice or a student than to let it go to waste and be lost to the ether.

From Socrates to Plato and Robespierre to Napoleon, both knowledge and wisdom has been passed down from one generation to the next. In order to progress and advance in your professional life, you’ll sometimes need to reach out on your own to those older and more experienced than you in your field of work. Guilds, trade apprenticeships, and mentoring programs do a lot of the good work in terms of paying it forward, but these opportunities don’t always come around for the average person.

If you see someone who you can help out either professionally or personally and you want to take them under your wing to see how they progress, that’s the best way of paying it forward. Instead of just choosing anyone to help, focus on those people who are interested in your line of work or have the same kind of personal life as you did. You will want to help those folks who are willing to listen, to learn, and to actually implement the advice that you give them. Sometimes, it’s best to let that person reach out to you when they are looking for help but you may have to take the initiative if you don’t have anyone reaching out.

As I discussed in a previous post, mentorship goes both ways but paying it forward is something you should do out of the good of your own heart and out of a desire to leave the world better than when you found it by positively impacting someone’s life. All of us have a lot of experience, knowledge, and skills to share and there are many people out there who don’t or won’t have access to the same resources as we did.

Of course, first, you’ll have to find who that person is who you want to help but remember to not be too selective or wait forever to make your impact. If you have been working hard over the years and decades to build up your knowledge, you should not let it all go to waste by keeping it to yourself. When no one sets the example of paying it forward, it can create a negative ripple effect whereas that kind of useful information or life experience won’t be passed down to those who need it the most.

You may not see the rewards of your efforts in sharing your knowledge or expertise right away but over the years and decades of you helping others, you will definitely see the results whether its’ in the neighborhood, the community, the country, or the world. Everybody has something to contribute to the overall society and even more so when you are able to help others do the same in their own way. ‘Paying it forward’ may not be requirement in living a good life but it will certainly leave an impact on yourself and those who you assist and help during the course of your life.

English Corner – The Keys to Public Speaking

It can be difficult to speak in front of another person when you are not so sure of your English abilities. You’re probably comfortable when you talk to your family or your friends but you struggle to practice your English skills in front of random strangers. You’re fine on the phone with your best friend and may have no problem talking to them one-on-one. You might even be comfortable speaking in front of a class to practice a dialogue that your teacher prepared for you.

However, what about when it comes to speaking in English in front of a large group? Public speaking makes most people uncomfortable or nervous even when they are talking in their native language. Fortunately, there are some things you can do to make it easier especially when it is your first time talking in front of strangers or an audience where you do not know anyone. The next time you have to do a presentation or make a speech, try these techniques and see if they help you. The more you practice your English in front of people who don’t know you, the more you’ll be able to gain self-confidence and get better at speaking even if you happen to make a few mistakes.

Choose a Topic You Know Well: Think about your background and experiences. Who are you? and what do you know a lot about? When you speak to a group for the first time, you have to be yourself. Don’t try to talk about something you know little about. Also, remember to not try to be someone you’re not. If you love sports, for example, do a presentation on your favorite baseball team and why you like them so much. You could also discuss what sport is your favorite to play and how it is played.

In order to grab the audience’s attention, remember to include personal stories from your own life and use a conversational tone as you would with a friend or a family member. Your audience wants to hear about your knowledge and expertise but they also want to get to know the real you along with how you were able to become the person you are today.

Practice and Practice Again: After you plan your formal presentation, it’s time to practice your English. If you do not want to practice it in front of friends or family, at least try to practice in front of a mirror or in front of your pet if you have one. You should use a clock or an alarm so that you know how long your presentation will take. Then, do your whole presentation out loud without stopping, even if you catch yourself making a few grammatical errors.

It is absolutely necessary that you follow through with your presentation even if you are not perfect at it during your practice runs. Also, please be sure to practice with the equipment you plan to use such as a laptop or projector. You may also need to practice with a microphone so you can know if you need to be louder or if you need to tone down your voice a bit for the future presentation. Practice more than once and when you have put that fear behind you, remember to practice in front of a friend or family member if possible. They might be able to give you some helpful advice about your tone, grammar, subject matter, etc. They will be your best critic because they know how your English is in spoken form.

Use Eye Contact and Gestures: Words are only one way that we communicate during a spoken presentation. You can also connect with your audience through your body language. First, always make eye contact with someone in the audience. Remember to look directly at different people in the audience so that they feel that you are talking to them personally. Second, use natural movement with your body and use gestures to get your points across. You do not have to wave your hands and arms around ecstatically but it is good to move them around to emphasize a certain part of your speech that you feel is uniquely important. Walking around the stage or platform a little can make you look less nervous and also gives you an air of confidence. On top of all that, being able to use your hands while you talk can also be helpful for your presentation.

Never Say “You’re Sorry”: Finally, don’t ever apologize for being nervous during a presentation, especially when English is not your native language. The audience probably doesn’t know or realize how nervous you are, and they are more interested in hearing about your topic for which you are an expert in. Also, if you don’t know the answer to a question, it’s alright to admit that you don’t know it and to move on to the next one. You don’t have to say you’re sorry. However, it’s great if you can explain to that audience member that the question is not something you know about. When you can do this in a polite manner, you will be able to move on to the next question without offending the audience you’re talking to.

Do Your Best: Nobody’s perfect at public speaking even if their native language is English. You may make a few mistakes but the audience will respect and admire you for giving it your best and presenting to them about a worthwhile topic. As the old saying goes, “Rome wasn’t built in a day” and neither will the perfection of your public speaking skills. The main things to take out of your public speaking experience are to develop your grammar, diction, vocabulary, and overall cadence. Putting yourself out there is hard to do but you will be a better English speaker for it and after having gone through these experiences, you will have more confidence and better communication skills. Whether you are pitching your new business, explaining your scientific discovery, or examining the witness at a trial, good public speaking is absolutely key to your professional development.

Mind Your Surroundings

In an era of nearly unlimited distractions, the best way to make yourself stand out is to mind your surroundings. Ironically, this should not be that hard to do yet so many people struggle today with keeping their eyes and ears clear of distractions. One of the main reasons for this phenomenon is the fact that technology has rendered us with the ability to avert the need to use our eyes actively in sizing up our environment by focusing instead on flashy advertisements, fluorescent smartphones, and glittering video board. Our eyes are being constantly assaulted by so many visual cues from inanimate objects that we have an increasing amount of trouble focusing on what’s real and what’s in front of us. Not only are our eyes being affected by this distracted kind of living but our ears as well. If you want to see the extent of this, go to any street corner, subway / bus stop, or any public park, instead of listening to nature with the sound of birds chirping and leaves falling, we instead close ourselves off from the natural world with our earphones, headphones, and even earplugs.

Now I’m as guilty as listening to loud music through my earphones and also focusing on my smartphone or a cheesy advertisement as much as the next person, however, I try to be as self-aware as possible in limiting the amount of time I devote my eyesight to screens and my hearing to artificial sounds. What I worry about and what I would encourage you, dear reader, to do is to know the time(s) and the place(s) to put the distractions away for good and to focus on the world around you. You may not think it is important now until something unfortunate or unseemly happens to you because you were not in touch with the immediate environment. Anything can happen in a split second and if you are not prepared for that to occur, especially in public, you may end up regretting your decision to look at your phone or to listen to music when you should have put the ear-pods away. ‘Mind your surroundings’ is a simple wish I have for everyone especially when you are not at home or in a private domicile. When you are in an unfamiliar environment, you have to be much more aware of your surroundings than you would otherwise because it could even mean the difference between life and death.

Unfortunately, it’s become well documented especially in recent years with the rise of mobile technology how a few folks have met an early end to their lives because they simply were not paying enough attention to their environment. These terrible accidents and freak of nature incidents could be avoided if people put down their phones, their headphones, and their smart watches to listen and look carefully at where they were going. Unless you have an important call, are lost in an unfamiliar area, or have to look at you watch for the time, it can wait. Minding your surroundings is especially true in public places. You need to be watching out for where you are going, or it could cost you. This is especially true when you are not familiar with the local environment or may not speak the language if you are traveling to a new country. Being able to hear the sound of cars / buses going by, of what pedestrians are doing or saying, and to orient yourself to find out which neighborhood or part of town you’re in, this is absolutely critical to do, and you do not need modern technology in order to do this.

While it’s definitely true that most people have good intentions, this is not always the case. Do not let yourself become an easy target especially when it would only take a few precautionary steps to keep yourself aware of your environment. Multiple people have died from texting while driving, looking at their smartphone as they crossed a busy intersection, or have fallen off a cliff from a ‘selfie’ gone wrong. While we live in an era of technological abundance, let us not also live in a time that is bereft of common sense. You owe it not only to yourself but to your friends and your family to make wise decisions in terms of managing your interactions with the immediate environment. The steps you can take are quite simple, but they take serious discipline which may not be easy.

A few tips that I personally think would make a big difference involve some measure of personal responsibility but are really not that strenuous in terms of total effort. Sitting yourself in a restaurant facing the entrance and exit of a restaurant is key if something unfortunate were to happen or if you would like to have a good idea of what’s going on throughout the place, especially if you’re seated further into the room than right by the entrance. I find this tip to be really underrated when you are with close friends or family members who you want to look out for when they are sitting across from you and facing away from the entrance and/or exit.

Another tip of mine is to put your phone on airplane mode or simply turn it off when you are on the go. If you are walking for a little while, driving in a car (all the time!), or are involved in an activity, which requires serious concentration, you should not tempt yourself to be on your phone, smartwatch, etc. because it may lead to deadly consequences if you are not careful. A public service campaign that I fully support is titled, “It can wait”, which shows how 99% of texts or phone calls can wait a half an hour or even more when you’re busy doing other actions such as driving. Having the discipline to use a hands-free method or to contact the person(s) before you operate a vehicle or other machinery is common sense and saves lives.

Above all, the advice of ‘mind your surroundings’ is also appropriate in terms of being able to assess your environment quickly and accurately. You cannot do this if you are listening to music, texting, or have your eyes peeled to the ground. Maintain your awareness, be vigilant, and be sure to maintain eye contact that is dead ahead. You may not think that these tips are important now, but you do not want to regret being distracted if it comes to backfiring on you in the future. Whether you are at a movie theater, the beach, in your car, hiking a mountain, kayaking in the lake, you need to be able to be aware of who and what is around you at all times. If you’re lying in bed or relaxing on the couch, then I would say it’s not bad to let your guard down. However, in public, especially when you’re traveling to a new area, city, country, etc., you need to put the distractions away, mind your surroundings, and pay careful attention to what is going on around you. Unfortunately, this needs to be said in today’s world where every minute, our senses are absorbed all of the time especially in urban environments.

Nobody’s perfect but you really have to adapt yourself to the various locales that you put yourself into. A seasoned traveler, explorer, or observer can tell you that being aware and mindful is a key trait to have that will keep you moving forward. Please do your best to follow some of the tips I have laid out and some of the cautions that I have listed. Keep the texting, calling, and Tweeting to a minimum when you’re on the go and you should be fine. Always mind your surroundings to the best of your ability.

English Corner – Writing a Good Essay

In order to become an excellent English writer, it’s very important to have the structure in place if you want to write a good essay. Firstly, you are going to want to make sure that you start with a beginning paragraph known as the ‘introduction.’ With the introduction paragraph, you’re going to set the tone in terms of telling the audience what the topic of your essay is along with some supporting sentences discussing the topic(s) that are going to be covered later in the body paragraph(s). Your introduction paragraph should be between 3 to 4 sentences total and you should also have a thesis sentence laying out the main purpose of your essay and what you hope to get across to the audience. 

After completing the introduction, you should make sure to have a body paragraph or a few body paragraphs next where you can discuss the main topic in more detail depending upon how many paragraphs you need to express your point of view or opinion. 

For example, if you’re discussing the weighty topic of climate change, you’ll need a couple of paragraphs in the body section of the essay to discuss why it’s an issue, what can be done about it, and how should people work together to reduce the effects of climate change. For this particular example, you’re going to want to have three body paragraphs total which should be between 4 – 6 sentences total. In these body paragraph(s), you need to make sure you’re giving examples, statistics, or evidence to support the claims and/or ideas that you brought up in your introduction paragraph. The body paragraph(s) are the meat of your essay or article so make sure that it’s convincing, detailed, and engaging to your audience. 

Lastly, you will need to finish up your essay or article with a ‘conclusion’ or concluding paragraph. The conclusion is similar to the introduction in that it is only going to be 3 – 4 sentences total. For this paragraph, you are going to sum up the main points or arguments again that you want the readers of the essay to take from what you wrote. You’ll want to restate your thesis from the beginning paragraph and make sure to leave your reader wanting more information about the topic that you just addressed. It’s important that you follow the introduction + body paragraph(s) + conclusion structure in order to have a truly great essay. The structure and formatting of an essay is really important so you have to make sure that it becomes a personal habit for yourself whenever you’re writing in English. 

An overlooked part to writing a good essay is the fact that you’ll need to back up your main ideas with real examples. These examples can be more scientific or research-based in nature or they can be based off of your own personal experiences and background depending on what kind of essay you are writing. If it is an academic, scientific, or evidence-based essay, you’ll need to use outside sources that are legitimate and directly related to the main ideas you’re reiterating in each paragraph. 

For an academic essay or paper, you should not be using your own opinions or personal experiences to count as doing research. When it comes to this kind of writing, you need to find research that is evidence-based, that has been backed up by more than one source, and is able to be cited in either the footnotes or the endnotes of your essay. The examples needed for this kind of essay should be not your own but rather those of other authors in your field who came to a similar kind of conclusion based on their research. You can use their quotations to cite the work that they’ve done and use their findings to supplement your ideas while adding validity to your essay’s argument. 

When it comes to a persuasive or opinionated essay, you won’t have to do as much scientific or academic research, but you’ll still have to use your own experiences and personal background to add to your essay. Also, there should sometimes be an added effect in these essays where you can use the experiences of other people to back up your main ideas and thesis statements. Your own background and experiences could be useful in developing one body paragraph but another body paragraph or two could be supplemented by those experiences of other people whether they are historical figures or friends and family of yours. 

Your research and outside examples should always be cited in the correct manner whether that is a quotation, a footnote, an endnote, etc. There are many different citation styles that can be used for various types of essays but do choose the one that feels most comfortable for you to implement successfully. Whether its Chicago / Turabian style being used for Business and History writing, MLA (Modern Language Association) style being used for the Humanities, or APA (American Psychological Association) style being used for Education and the Sciences, please choose one of the above citation styles that would fit best for your essay. 

The main point to keep in mind is to always cite your research / findings in some way if it is not your own. You should always be careful in avoiding plagiarism or taking from another person’s work without carefully citing their examples. Depending on the type of essay you are writing, you may also be able to use your own experiences, research, and background to make your writing stand out more to the audience. Without any evidence, examples, or research to support your thesis statement and/or main ideas, your essay won’t nearly be as complete or as appealing to the reader.

It’s necessary to re-state the fact that in order for an essay to be truly complete, the basic structure of an essay needs to be in place in order for the reader to get the most out of it. There is no substitution in the English form of writing for the introduction + body paragraph(s) + conclusion format.

However, once you have the essay structure down, it’s important to be able to brainstorm the main idea of each paragraph followed up two or three key supporting ideas for that paragraph using evidence and/or examples to back up your main idea. Whether it is a research article, an argumentative essay, or a persuasive essay, it’s key to remember that each paragraph especially the introduction and the body paragraph(s) should highlight the main idea and the supporting ideas. When it comes to the conclusion paragraph, you are basically going to re-state the main idea that you introduced in the opening paragraph while citing your supporting ideas once more to leave the reader with. 

The introduction paragraph is used to ‘introduce’ your main idea followed by a brief tidbit about what your supporting ideas are going to entail. Depending upon how many body paragraph(s) you have planned, each supporting idea should be expanded upon in a separate body paragraph where the research and the evidence are cited through facts and details given. In the body paragraph(s), you can rehash what your main idea is but you should not give it too much of your attention. Listed below, I have detailed how the structure of each paragraph should play out along with an example of what a main idea would be along with three supporting ideas for an example essay topic. 

IntroductionTell the audience what the main idea of the essay is along with an introduction to each of the three supporting ideas to be highlighted in the body paragraphs.

BodyParagraph #1 – Supporting Idea #1 with Main Idea briefly discussed (evidence / research needed)

           Paragraph #2 – Supporting Idea #2 with Main Idea briefly discussed (evidence / research needed)

           Paragraph #3 – Supporting Idea #3 with Main Idea briefly discussed (evidence / research needed)

Conclusion: Re-state the main idea of your essay while discussing briefly your supporting ideas and why they should matter to the audience. No more evidence or research should be introduced into the concluding paragraph.

Example Essay Topic

Main Idea: There is too much plastic in the oceans.

Supporting Idea #1Many sea mammals have been harmed or even killed by the plastic in the oceans.

Supporting Idea #2The plastic in the oceans is contaminating our food and even our de-salinization of water efforts.

Supporting Idea #3The plastic is disrupting our oceanic ecosystems and causing coral reefs to be permanently damaged. 

Whatever essay topic you choose to focus on, remember to make sure that you clearly have a main idea and at least two or even three supporting ideas to make the essay flow better whether it is persuasive, academic, or research-based in nature. Writing a good essay is not an easy task but if you’re willing to create an outline with your main and supporting ideas written down, you’ll be off to a good start.

Additionally, good punctuation and grammar will help your essay flow better allowing the reader to easily understand and grasp the ideas you are writing about. As the saying goes, ‘practice makes perfect’ so make sure to practice writing about different topics often and to use peer reviewing and proofreading to fix your mistakes and learn from them.